Project Management Coordinator / Financial Analyst

Jobtailor; Deutschland; Vor Ort; EUR 32.000 - 42.000; Vollzeit

Zusammenfassung

Jobtailor is seeking a detail-oriented project administration assistant in Germany to support financial reconciliations, invoicing, and documentation. You will handle coordination with consultants and vendors, assist with contracts, and maintain project schedules with clear communication to internal teams and clients.

The role requires a High School Diploma or GED with up to 2 years of relevant experience, strong organizational skills, and proficiency in Microsoft Office.

Qualifikationen

• Requires High School Diploma or GED with up to 2 years of relevant professional experience, preferably with finance and data analysis interest.
• Ability to follow established routines, procedures and standards when completing tasks.
• Effective communication skills for clear and professional exchanges.
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook).
• Mandatory experience using SAP Finance.
• Familiarity with PMIS is preferred.

Aufgaben

• Provide basic administrative support to the team.
• Prepare project documentation.
• Process invoices and pay applications.
• Perform financial reconciliations.
• Coordinate change orders with consultants and vendors.
• Schedule meetings and communicate plans across teams and clients.
• Assist with contract administration and project closeout.

Kenntnisse

Attention to detail

Organizational skills

Communication skills

Data analysis

Ausbildung

High School Diploma

GED

Tools

SAP Finance

Microsoft Office

PMIS

Jobbeschreibung

Responsibilities

• Provide basic administrative support to the team
• Project documentation preparation
• Escalation for commitment
• Invoice & pay application processing
• Financial reconciliations
• Management of projects from initiation through completion
• Obtain external quotes for processing
• Coordinate change orders, change directives, and contemplative change notices with consultants and vendors
• Schedule meetings and communication plans regarding projects amongst teams and clients
• Assist with contract administration
• Attend tender openings and record results
• Issue letters of acceptance and regret
• Enter project information and data into project management technology tools
• Process invoices and pay applications
• Help with project administration deliverables
• Assist the project closeout process including turnover documentation and financial reconciliation
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion

Requirements

• High School Diploma or GED with up to 2 years of relevant professional experience, preferably with a background in finance and an interest in data analysis
• Ability to follow established work routines, procedures, and standards when completing assigned tasks
• Effective communication skills, with the ability to exchange straightforward information clearly and professionally
• Working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and other related tools
• Mandatory experience using SAP Finance
• Familiarity with Project Management Information Systems (PMIS) is preferred
• Strong organizational skills, with a curious, analytical, and detail-oriented mindset
• Basic mathematical skills, including the ability to calculate percentages, discounts, and markups.

Core Competencies

Demonstrates strong organizational and analytical skills while providing administrative support in project management, financial reconciliations, and contract administration. Proficient in using SAP Finance and Microsoft Office Suite to facilitate effective communication and project documentation.

Certifications & Qualifications

• High School Diploma
• GED