Document Controller

TGS International Group; Frankfurt; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

TGS International Group in Frankfurt, Germany, seeks a PMO Administrator to join the operations team. The role supports PMO and operational management with project documentation, reporting, scheduling and stakeholder coordination.

Ideal candidates are highly organized, detail-oriented, and able to work across multiple projects and priorities with strong MS 365 and CRM system experience.

Qualifikationen

• Previous experience supporting project delivery, PMO, operations, bids or tenders.
• Experience with document management and project administration.
• Fluent German and English, both written and spoken.
• Strong organisational and time-management skills.
• Excellent attention to detail with strong literacy and numeracy skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and customer-service skills.
• Ability to manage multiple priorities in a busy environment.

Aufgaben

• Support management teams with internal reporting, ensuring data is accurate and delivered within deadlines.
• Assist with maintaining and monitoring BAU project schedules.
• Track project hours, budgets and expenditure.
• Support customer invoicing and project administration.
• Maintain project records, documentation and timesheets.
• Coordinate training and other administrative requirements.
• Support purchase order processing, bids and tender activities.
• Maintain document structures, permissions and records within SharePoint.
• Provide administrative support across CRM and business management systems.
• Ensure health & safety documentation, project records and training information remain up to date.
• Record meeting minutes and track actions through to completion.
• Communicate with internal and external stakeholders to support project requirements.
• Assist with identifying opportunities to improve processes, efficiency and operational performance.
• Maintain confidentiality and comply with data protection and information security requirements.

Kenntnisse

Organisational skills

Time management

Attention to detail

Analytical thinking

Communication skills

Multi-tasking

Tools

Microsoft 365

Excel

Word

PowerPoint

SharePoint

CRM systems

Procore

Salesforce

Jobbeschreibung

Location: Frankfurt, Germany

Employment Type: Full-time

Travel: As required

An established international data centre services organisation is seeking a PMO Administrator to join its operations team in Frankfurt.

Working alongside the PMO and operational management teams, you will provide coordination and administrative support across project delivery and business-as-usual activities. The role will cover project documentation, reporting, systems administration, scheduling, stakeholder coordination, and general operational support.

This is a varied position suited to someone who is highly organised, detail-oriented and comfortable working across multiple projects and priorities.

Key Responsibilities

• Support management teams with internal reporting, ensuring data is accurate and delivered within agreed deadlines.
• Assist with maintaining and monitoring BAU project schedules.
• Track project hours, budgets and expenditure.
• Support customer invoicing and project administration.
• Maintain project records, documentation and timesheets.
• Coordinate training and other administrative requirements.
• Support purchase order processing, bids and tender activities.
• Maintain document structures, permissions and records within SharePoint.
• Provide administrative support across CRM and business management systems.
• Ensure health & safety documentation, project records and training information remain up to date.
• Record meeting minutes and track actions through to completion.
• Communicate with internal and external stakeholders to support project requirements.
• Assist with identifying opportunities to improve processes, efficiency and operational performance.
• Maintain confidentiality and comply with data protection and information security requirements.

Requirements

• Previous experience supporting project delivery, PMO, operations, bids or tenders.
• Experience with document management and project administration.
• Fluent German and English, both written and spoken.
• Strong organisational and time-management skills.
• Excellent attention to detail with strong literacy and numeracy skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and customer-service skills.
• Ability to manage multiple priorities in a busy environment.
• Comfortable working under pressure and meeting deadlines.
• Strong Microsoft 365 skills, particularly Excel, Word and PowerPoint.
• Experience using CRM or business management systems.
• Ability to work collaboratively with project and operational teams.
• Experience with SharePoint.
• Experience with Procore or similar project/document management platforms.
• Experience with Salesforce or comparable CRM systems.
• Experience within construction, engineering, data centres or another project-based environment.
• Knowledge of project scheduling, cost tracking or invoicing processes.