Operations Project Manager

Jobtailor; Deutschland; Vor Ort; EUR 52.000 - 76.000; Vollzeit

Zusammenfassung

Jobtailor is seeking a Project Coordinator to manage day-to-day coordination of active projects in a German-based role. You will track progress, timelines and deliverables, while working closely with internal teams to ensure projects run on plan.

The role requires a strong finance understanding, budgeting and reporting experience, plus the ability to manage multiple projects and maintain accurate records across departments.

Qualifikationen

• Bachelor’s degree in a related field is required.
• Proven experience in project coordination, operations, or project management.
• Strong understanding of finance processes, budgeting, cost tracking, and reporting.
• Excellent organizational and multitasking skills.
• Ownership, accountability and attention to detail.
• Ability to coordinate across departments and manage multiple projects.
• Experience with finance teams on budgets and reporting.
• Proficiency in Excel and ERP/project tracking tools.
• PMP or similar certification is a plus.

Aufgaben

• Oversee day-to-day operational coordination of active projects.
• Track progress, timelines, deliverables, and requirements.
• Coordinate with internal teams to keep projects on plan.
• Act as main coordinator between project teams and finance.
• Monitor budgets, spending, invoicing, and cost updates.
• Support budgeting, forecasting and project reporting.
• Ensure project data and docs are accurate and up to date.
• Identify risks and escalate issues promptly.
• Follow up with stakeholders to ensure accountability.
• Improve workflows, reporting, and coordination across projects.
• Prepare regular project and financial status reports.

Kenntnisse

Project coordination

Communication

Multitasking

Ownership & accountability

Cross-functional collaboration

Time management

Ausbildung

Bachelor’s degree in Business Administration, Finance, Operations Management, Project Management, or a related field

Tools

Microsoft Excel

ERP systems

Project tracking tools

Jobbeschreibung

Responsibilities

• Oversee the day-to-day operational coordination of active projects.
• Track project progress, timelines, deliverables, and operational requirements.
• Coordinate closely with internal teams to ensure projects are running according to plan.
• Act as the main point of coordination between project teams and the finance department.
• Monitor project budgets, spending, invoicing, payment status, and cost-related updates.
• Support budgeting, forecasting, financial tracking, and project reporting.
• Ensure all project data, records, and documentation are accurate and up to date.
• Identify operational or financial risks and escalation issues in a timely manner.
• Follow up with stakeholders to ensure accountability and completion of action items.
• Improve workflows, reporting structures, and coordination processes across projects.
• Prepare regular project and financial status reports for management.
• Maintain strong control over project organization, priorities, and cross-functional communication.

Requirements

• Bachelor’s degree in Business Administration, Finance, Operations Management, Project Management, or a related field.
• Proven experience in project coordination, operations, or project management.
• Strong understanding of finance processes, budgeting, cost tracking, and reporting.
• Excellent organizational and multitasking skills.
• Strong sense of ownership, accountability, and attention to detail.
• Ability to coordinate across departments and manage multiple active projects at once.
• Strong communication and follow-up skills.
• Ability to work under pressure and meet deadlines.
• Proficiency in Microsoft Excel and project tracking/reporting tools.
• Problem‑solving mindset with the ability to anticipate issues and act proactively.
• Experience working closely with finance teams on project-related budgets and reporting.
• Knowledge of project management tools and ERP systems.
• Experience in operational process improvement.
• PMP or other project management certification is a plus.