Personal Assistant to Founder

Jobtailor; Deutschland; Remote; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an experienced executive assistant to support the founder across multiple companies in Germany. You will manage complex calendars, draft correspondence, and coordinate cross-border communications, while maintaining meticulous filing and documentation.

Strong English, sharp organisational reflexes, and technical fluency are essential. You will liaise with accountants, suppliers, and service providers, arrange travel, handle household admin, and contribute to efficiency with

Qualifikationen

• Fluency in English with excellent written and spoken skills.
• Strong organisational abilities and reflexive planning.
• High technical fluency and fast learner.
• Good judgement and initiative.
• Ability to work quickly under deadlines.
• Bonus: AI tools fluency (Claude) in real workflows.
• Bonus: Commercial background (accounting/finance/marketing/ops).
• Bonus: Mandarin language skills.

Aufgaben

• Triage inboxes, draft replies, flag urgent matters.
• Manage diaries and scheduling across several companies and time zones.
• Draft, format, and proofread documents, letters, and reports.
• Maintain organised digital filing.
• Liaise with accountants, suppliers, landlords, banks, and other third parties.
• Collect invoices, chase payments, and prepare expense summaries.
• Source and shortlist service providers; conduct preliminary calls.
• Research suppliers, pricing, and options and present recommendations.
• Arrange travel and visas; manage personal diaries and appointments.
• Handle household administration, including utilities and renewals.
• Source and order items; arrange deliveries and returns.
• Track key dates, renewals, deadlines.
• Support the founder across several companies and personal matters.

Kenntnisse

Fluent English

Organisation

Technical fluency

Judgement & initiative

Speed

AI tools proficiency

Multilingual (Mandarin)

Tools

Claude

AI Tools

Jobbeschreibung

• Triage inboxes, draft replies, and flag urgent matters
• Manage diaries and scheduling across several companies and time zones
• Draft, format, and proofread documents, letters, and reports
• Maintain organised digital filing
• Liaise with accountants, suppliers, landlords, banks, and other third parties
• Collect and file invoices and receipts, chase payments, and prepare expense summaries
• Source and shortlist service providers, including preliminary calls
• Research suppliers, pricing, and options and return with recommendations
• Manage personal diaries and appointments
• Arrange flights, hotels, transfers, itineraries, and visas
• Handle household administration, including utilities, subscriptions, renewals, and contractors
• Source and order items and arrange deliveries and returns
• Track key dates, renewals, and deadlines
• Support the founder across several companies and personal matters

Requirements

• Fluency in English, with exceptional verbal and written communication skills
• Organisation as a reflex
• Technical fluency
• Judgement and initiative
• Speed
• Bonus: Fluency with AI tools, particularly Claude, in real workflows
• Bonus: A commercial background — accounting, finance, marketing, operations
• Bonus: Fluency in another language, particularly Mandarin
• Must account for own tax

Core Competencies

Demonstrates exceptional organisational skills and technical fluency to manage complex scheduling, communications, and administrative tasks across multiple companies. Proficient in drafting and proofreading documents while liaising with various stakeholders and managing personal and household administration.

Highest-signal resume keywords

• Fluency In English
• Exceptional Verbal And Written Communication Skills
• Organisation As A Reflex
• Judgement And Initiative
• Fluency With AI Tools

Hard Skills

• Document Drafting
• Digital Filing Management
• Invoice Collection And Filing
• Expense Summary Preparation
• Diary Management
• Scheduling Across Time Zones
• Research And Recommendations
• Household Administration
• Travel Arrangement
• Tax Accounting

Soft Skills

• Speed
• Judgement
• Initiative

Industry Keywords

• Accounting
• Finance
• Marketing
• Operations

Tools & Technologies

• AI Tools
• Claude