Vice President, Executive Business Partner

Jobtailor; Deutschland; Hybrid; EUR 90.000 - 120.000; Vollzeit

Zusammenfassung

Jobtailor in Germany seeks an experienced Executive Business Partner/Chief of Staff to support the President and CEO, manage strategic partnerships, lead cross-functional initiatives, and handle confidential personnel and ownership matters.

You will drive calendar management, meeting preparation, and board/PE reporting cadences, while exercising judgment and discretion in a fast-paced environment.

Qualifikationen

• 7+ years of experience as an Executive Business Partner, Chief of Staff, or senior Executive Assistant supporting a C-suite executive.
• Ability to operate as a strategic thought partner and synthesize information thoroughly.
• Exceptional written and verbal communication skills.
• Close attention to accuracy and detail.
• Strong analytical and organizational skills.
• Methodical, process-oriented approach to work.
• High degree of professionalism, discretion, and emotional intelligence.
• Experience handling sensitive personnel, financial, and ownership matters.
• Ability to anticipate needs and work independently with minimal direction.
• Dedicated home office or distraction-free workspace.
• Reliable high-speed internet connection.
• Strongly preferred: experience supporting a President or CEO.
• Strongly preferred: experience directing or coordinating an Executive Assistant or other support staff.
• Strongly preferred: exposure to executive, board, and private equity reporting cadences.
• Strongly preferred: experience contributing to organizational design or change management initiatives.

Aufgaben

• Serve as a high-trust strategic partner to the President.
• Lead special projects from framing through implementation, including executive search coordination and organizational design initiatives.
• Conduct research, analysis, and synthesis to inform executive decision-making.
• Track organizational initiatives, deadlines, ownership, and risks.
• Prepare agendas, background materials, and briefing documents for leadership, board, and private equity meetings.
• Take meeting notes, track action items, and drive follow-through on commitments.
• Organize and prioritize the President's inbox.
• Serve as a point of contact between the President, CEO as requested, leaders, teams, and external stakeholders.
• Build relationships with PE partners, board members, and business-line leaders.
• Support organizational change initiatives.
• Exercise independent judgment and discretion on personnel changes, M&A diligence, and compensation matters.
• Maintain accurate and organized records, files, and documentation.
• Anticipate needs and act without requiring direction.
• Own the President's calendar, including scheduling, prioritization, and conflict resolution.
• Direct and support an Executive Assistant with travel logistics, expense reporting, and calendaring support.
• Contribute to executive- and board-level preparation.

Kenntnisse

Executive support

Strategic partnership

Communication

Attention to detail

Discretion and professionalism

Change management

Organizational design

M&A diligence

Calendar management

Project management

Research and analysis

Organizational tracking

Meeting preparation

Document management

Expense reporting

Action item tracking

Conflict resolution

Tools

Project management

Research and analysis

Document management

M&A diligence

Expense reporting

Calendar management

Jobbeschreibung

• Serve as a high-trust strategic partner to the President
• Lead special projects from framing through implementation, including executive search coordination and organizational design initiatives
• Conduct research, analysis, and synthesis to inform executive decision-making
• Track organizational initiatives, deadlines, ownership, and risks
• Prepare agendas, background materials, and briefing documents for leadership, board, and private equity meetings
• Take meeting notes, track action items, and drive follow-through on commitments
• Organize and prioritize the President's inbox
• Serve as a point of contact between the President, CEO as requested, leaders, teams, and external stakeholders
• Build relationships with PE partners, board members, and business-line leaders
• Support organizational change initiatives
• Exercise independent judgment and discretion on personnel changes, M&A diligence, and compensation matters
• Maintain accurate and organized records, files, and documentation
• Anticipate needs and act without requiring direction
• Own the President's calendar, including scheduling, prioritization, and conflict resolution
• Direct and support an Executive Assistant with travel logistics, expense reporting, and calendaring support
• Contribute to executive- and board-level preparation

Requirements

• 7+ years of experience as an Executive Business Partner, Chief of Staff, or senior Executive Assistant supporting a C-suite executive
• Ability to operate as a strategic thought partner and synthesize information thoroughly
• Exceptional written and verbal communication skills
• Close attention to accuracy and detail
• Strong analytical and organizational skills
• Methodical, process-oriented approach to work
• High degree of professionalism, discretion, and emotional intelligence
• Experience handling sensitive personnel, financial, and ownership matters
• Ability to anticipate needs and work independently with minimal direction
• Dedicated home office or distraction-free workspace
• Reliable high-speed internet connection
• Ability to perform stated physical demands, including occasional lifting/moving up to 15 pounds
• Strongly preferred: experience supporting a President or CEO
• Strongly preferred: experience directing or coordinating an Executive Assistant or other support staff
• Strongly preferred: exposure to executive, board, and private equity reporting cadences
• Strongly preferred: experience contributing to organizational design or change management initiatives

Core Competencies

Demonstrates expertise in executive support, strategic partnership, and organizational design, with a strong focus on communication, analytical skills, and relationship management. Capable of managing complex projects and facilitating executive decision-making while maintaining professionalism and discretion.

Highest-signal resume keywords

• Executive Business Partner Experience
• Strategic Thought Partnership
• Exceptional Written And Verbal Communication
• Organizational Design Initiatives
• Change Management Experience

Hard Skills

• Project Management
• Research And Analysis
• Organizational Tracking
• Meeting Preparation
• Calendar Management
• Document Management
• M&A Diligence
• Expense Reporting
• Action Item Tracking
• Conflict Resolution

Soft Skills

• Attention To Detail
• Emotional Intelligence
• Independence
• Professionalism
• Relationship Building

Industry Keywords

• C-Suite Support
• Executive Reporting
• Private Equity
• Organizational Change
• Leadership Coordination