Executive and Admin Assistant

Jobtailor; Deutschland; Remote; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an experienced Executive Assistant to support the CEO, manage inbox, calendar, and travel. You will coordinate communications with teams and clients, handle office administration, and ensure smooth operations in a fast-paced environment.

The role requires meticulous attention to detail, outstanding written and verbal communication, and the ability to improve processes. You will act as an extension of the CEO, anticipate needs, and help scale our web and app design services.

Qualifikationen

• At least 2+ years of experience supporting a CEO or executive.
• Excellent written and verbal communication.
• Impeccable attention to detail.
• Ability to improve processes and anticipate eventualities.
• Ability to find solutions quickly and work efficiently.
• Ability to make decisive decisions and take direct feedback.
• Highly adaptable and flexible.
• Strong design and development literacy desired.
• Ability to thrive in fast-paced environments with tight deadlines.
• Rigorous attention to detail and accuracy.
• High professionalism, confidentiality, discretion, and judgement.

Aufgaben

• Execute day-to-day activities, administrative tasks, and special projects for Ansh Malhotra
• Manage Ansh’s inbox, calendar, and phone calls
• Act as liaison between the CEO, team, and clients
• Manage office and business administration, including office phone calls and vendors
• Manage repetitive client tasks
• Perform data administration, including data management in Excel/Google Sheets
• Own logistics for important business and personal purchases
• Select gifts for Ansh’s wife
• Serve as point person for employees, clients, and accountants
• Coordinate travel arrangements
• Anticipate Ansh’s needs and act as an extension of him
• Build trust and support the scaling of world-class web and app design services

Kenntnisse

Executive support

Communication skills

Attention to detail

Process improvement

Adaptability

Tools

Excel

Google Sheets

Data management

Jobbeschreibung

• Execute day-to-day activities, administrative tasks, and special projects for Ansh Malhotra
• Manage Ansh’s inbox, calendar, and phone calls
• Act as liaison between the CEO, team, and clients
• Manage office and business administration, including office phone calls and vendors
• Manage repetitive client tasks
• Perform data administration, including data management in Excel/Google Sheets
• Own logistics for important business and personal purchases
• Select gifts for Ansh’s wife
• Serve as point person for employees, clients, and accountants
• Coordinate travel arrangements
• Anticipate Ansh’s needs and act as an extension of him
• Build trust and support the scaling of world-class web and app design services

Requirements

• At least 2+ years of experience supporting a CEO or executive
• Excellent written and verbal communication
• Impeccable attention to detail
• Ability to improve processes and anticipate eventualities
• Ability to find solutions quickly and work efficiently
• Ability to make decisive decisions and take direct feedback
• Highly adaptable and flexible
• Strong design and development literacy desired
• Ability to thrive in fast-paced environments with tight deadlines
• Rigorous attention to detail and accuracy
• High professionalism, confidentiality, discretion, and judgement

Core Competencies

Demonstrates strong organizational and administrative capabilities, with a focus on supporting executive operations, managing communications, and coordinating logistics. Exhibits exceptional attention to detail and the ability to thrive in fast-paced environments while maintaining professionalism and confidentiality.

Highest-signal resume keywords

• Executive Support Experience
• Excellent Written And Verbal Communication
• Attention To Detail
• Process Improvement
• Adaptability And Flexibility

Hard Skills

• Data Management
• Excel
• Google Sheets
• Logistics Management
• Travel Coordination

Soft Skills

• Problem Solving
• Decisive Decision Making
• Confidentiality
• Judgement

Industry Keywords

• Office Administration
• Client Liaison
• Executive Communication
• Fast-Paced Environment
• Web And App Design Services