Executive Assistant to the Management – Executive Assistant

Jobtailor; Hamburg; Hybrid; EUR 36.000 - 48.000; Vollzeit

Zusammenfassung

Jobtailor based in Hamburg seeks a proactive Office/Team Assistant to support the management team in daily operations, manage calendars and meetings, and coordinate travel arrangements. The role also covers general correspondence, IT equipment organization, and office supply management, acting as a liaison with Accounting and service providers.

The ideal candidate brings experience in similar roles, strong organizational skills, and fluency in German and English, with a willingness to work from

Qualifikationen

• Experience in comparable role such as Team Assistant, Executive Assistant, Office Manager, or Chief of Staff.
• Proactive, solution-oriented, and hands-on approach.
• Ability to manage multiple topics, set priorities, and stay organized.
• Independent, reliable, and forward-thinking working style.
• Excellent organizational skills and professional communication.
• Fluent German and English, written and spoken.
• Willingness to work regularly from the Hamburg office with hybrid flexibility.

Aufgaben

• Supporting the management team in day-to-day operations.
• Calendar management and meeting preparation.
• Travel management.
• General correspondence and office coordination.
• Primary contact for team and service providers.
• Organizing IT equipment, orders, and daily office supplies.
• Supporting Accounting with invoice processing and acting as liaison.
• Managing petty cash and organizing team events.
• Identify and implement upcoming tasks and initiatives.
• Communicating with stakeholders to ensure smooth information flow.

Kenntnisse

Microsoft 365

Calendar management

Travel management

Office coordination

Bilingual English/German

Tools

Automation tools

Jobbeschreibung

• Supporting the management team in day-to-day operations
• Calendar management and meeting preparation
• Travel management
• General correspondence
• Office coordination
• Serving as the primary point of contact for the team and service providers
• Organizing IT equipment, orders, and daily office supplies
• Supporting Accounting with invoice processing
• Acting as the liaison with Accounting
• Managing petty cash
• Organizing team events
• Independently identifying, driving forward, and reliably implementing upcoming tasks and initiatives
• Communicating with a range of stakeholders and ensuring the flow of information

Requirements

• Experience in a comparable role, such as Team Assistant, Executive Assistant, Office Manager, or Chief of Staff
• Proactive, solution-oriented, and hands‑on approach
• Ability to keep track of multiple topics simultaneously and set priorities
• Independent, reliable, and forward‑thinking working style
• Excellent organizational skills
• Confident, friendly, and professional communication style
• Enjoyment of working with diverse people and teams
• Proficiency in Microsoft 365
• Experience using digital tools, automation, and AI to improve workflow efficiency
• Very good written and spoken German and English
• Willingness to work regularly from the Hamburg office and make use of the flexibility offered by hybrid working

Core Competencies

Demonstrates strong organizational and communication skills while effectively managing day-to-day operations, calendar management, and travel arrangements. Proficient in Microsoft 365 and experienced in using digital tools to enhance workflow efficiency.

Highest-signal resume keywords

• Calendar Management
• Travel Management
• Microsoft 365 Proficiency
• Bilingual Communication (German and English)
• Office Coordination

Hard Skills

• Invoice Processing
• Petty Cash Management
• IT Equipment Organization
• Task Implementation
• Digital Tools Utilization

Soft Skills

• Proactive Approach
• Excellent Organizational Skills
• Friendly Communication Style
• Independent Working Style
• Solution-Oriented Mindset

Industry Keywords

• Team Assistant
• Executive Assistant
• Office Manager
• Chief of Staff
• Stakeholder Communication