People Operations & Systems Specialist (d/f/m)

Adevinta 2021; Berlin; Vor Ort; EUR 60.000 - 80.000; Vollzeit

Zusammenfassung

A leading tech company is seeking a People Operations & Systems Specialist in Berlin. This hybrid role involves optimizing People processes, ensuring compliance with German labor law, and managing the system HiBob. Candidates should have several years of relevant experience, knowledge of People operations, and effective communication skills in German and English.

Qualifikationen

• Several years of experience in People Operations, HR Administration, or HRIS management.
• Solid knowledge of German labor law and People processes.
• Strong sense of accuracy and confidentiality.

Aufgaben

• Act as the first point of contact for employees on People-related questions.
• Own and optimize People processes across the employee lifecycle.
• Lead system and process-related improvement projects.
• Drive automation and data integrity in People Operations.
• Prepare and issue People documents ensuring accuracy.
• Partner with Payroll and Finance for seamless data flow.
• Build and maintain reports and dashboards for insights.

Kenntnisse

Experience in People Operations

Knowledge of German labor law

Proactive and solution-oriented

Detail-oriented

Effective communication in German and English

Tools

HiBob

Jobbeschreibung

As our People Operations & Systems Specialist, you ensure efficient, compliant, and data-driven People Operations at Kleinanzeigen. You’ll combine deep operational expertise with system ownership of HiBob to create seamless processes and outstanding employee experiences across the full lifecycle. Working cross-functionally with Payroll, People Partners, Talent Acquisition, and Finance, you ensure data quality, compliance, and continuous improvement in how we manage and use People data.
This is a hybrid role based in Berlin-Charlottenburg. You report to the Head of People Operations & Business Partnering.

What You’ll Do:

• Act as the first point of contact for Kleinanzeigen's employees on People-related questions, policies and procedures.
• Own and continuously optimize People processes across the employee lifecycle, ensuring efficiency, compliance, and exceptional employee experience.
• Lead system- and process-related improvement projects, identifying opportunities to simplify and digitalize People Operations.
• Act as the subject-matter expert and system owner of HiBob, driving automation, data integrity, workflow improvements, and providing first-level support and training for users to ensure a consistent, high-quality experience.
• Prepare and issue People documents such as contracts, amendments, and certificates, ensuring accuracy, timeliness, and alignment with Payroll and Finance requirements.
• Partner closely with Payroll, Finance, and People Partners to ensure seamless data flow, compliance with German labor law, and proper documentation for the Works Council.
• Build and maintain reports and dashboards together with People Analytics to provide insights that support decision-making and audits.

Who You Are:

• You bring several years of experience in People Operations, HR Administration, or HRIS management, ideally within a digital or tech-driven environment.
• You have solid knowledge of German labor law, People processes, and administrative procedures, with a strong sense of accuracy and confidentiality.
• You’re proactive and solution-oriented, with a passion for automation, digitalization, and continuous improvement in People operations.
• You’re structured, detail-oriented, and comfortable managing multiple priorities in a dynamic environment.
• You communicate clearly and effectively in both German and English and enjoy collaborating with stakeholders across teams to create a great employee experience.