Outbound Systems Architect

Jobtailor; Deutschland; Remote; EUR 90.000 - 140.000; Vollzeit

Zusammenfassung

Jobtailor is seeking a senior professional to own and optimize outbound email systems across multiple client accounts. You will design scalable infrastructure for high-volume sending, drive data enrichment and personalization workflows, and build proactive diagnostics to maintain deliverability.

You will collaborate with product and engineering to translate operational pain into concrete requirements and establish best practices for consistent campaign delivery.

Qualifikationen

• Experience managing complex, multi-account cold email environments at scale (100K+ emails/month).
• Proven track record with data enrichment, personalization workflows, and bulk lead verification pipelines.
• Ability to translate operational pain points into product requirements and work with engineering teams.

Aufgaben

• Own outbound infrastructure across all active clients and ensure deliverability and performance.
• Design, maintain, and scale backend domain, inbox, and sending architecture for high-volume mail.
• Build proactive diagnostics to address deliverability drops before impacting results.
• Prepare outbound infrastructure for rapid account growth (3x).
• Codify outbound best practices into internal playbooks for consistent delivery.

Kenntnisse

Deliverability optimization

Data enrichment workflows

Outbound email systems

Programmatic personalization

Cross-functional collaboration

Autonomous problem solving

Campaign performance metrics

Tools

Data pipelines

Bulk lead verification

Inbox provisioning

Domain rotation

Jobbeschreibung

• Own system-wide outbound performance and output guarantees across all active clients
• Track email volume, reply rates, bounce rates, domain health, deliverability, and downstream goals
• Build proactive diagnostics to address deliverability drops before they affect customer results
• Design, maintain, and scale custom backend domain, inbox, and sending architecture for 500K+ monthly emails
• Prepare outbound infrastructure for 3x account growth
• Build a systematic testing engine for subject lines, messaging variations, targeting, and sending schedules
• Own and refine prompt systems and LLM workflows for high-converting outbound copy and personalization at scale
• Serve as the internal technical expert on cold email systems and bridge campaign operations with product development
• Define cross-portfolio benchmarks and performance standards
• Codify outbound best practices into internal playbooks for consistent campaign delivery

Requirements

• Managed complex, multi-account cold email environments at scale (100K+ emails/month), ideally within a fast-paced agency or high-growth managed service environment
• Proven experience with modern data enrichment, programmatic personalization workflows, and bulk lead verification pipelines
• Systems-oriented approach to outbound infrastructure, deliverability variables, data pipelines, and outputs
• Comfortable operating outbound infrastructure within strict enterprise brand guidelines
• Experience with proper domain security, data handling, access controls, and auditable campaign workflows
• Knowledge of inbox provisioning, domain rotation, deliverability maintenance, and contact discovery
• Metrics-driven and autonomous approach to identifying deliverability drops and underperforming campaigns
• Experience with high-volume publisher outreach, link acquisition, digital PR, or affiliate partner recruitment is nice to have
• Experience identifying and prioritizing high-value publishers is nice to have
• Familiarity with AEO, LLM visibility, digital authority, and third-party mentions and citations is nice to have
• Ability to translate operational pain points into clear product requirements and work effectively with product and engineering teams is nice to have

Core Competencies

Demonstrates expertise in managing complex outbound email systems, focusing on deliverability, performance metrics, and infrastructure scalability. Proficient in developing and implementing data-driven strategies for high-volume email campaigns while ensuring compliance with brand guidelines.

Highest-signal resume keywords

• Cold Email Management
• Deliverability Optimization
• Data Enrichment Workflows
• Domain Security Practices
• Metrics-Driven Analysis

Hard Skills

• Outbound Email Systems
• Email Deliverability Tracking
• Data Pipeline Management
• Campaign Performance Metrics
• Domain Rotation
• Inbox Provisioning
• Programmatic Personalization
• Bulk Lead Verification
• Testing Engine Development
• Operational Pain Point Translation

Soft Skills

• Autonomous Problem Solving
• Cross-Functional Collaboration
• Technical Expertise

Industry Keywords

• High-Volume Email Campaigns
• Digital PR
• Link Acquisition
• Affiliate Partner Recruitment
• AEO
• LLM Workflows
• Third-Party Mentions
• Campaign Workflows