Office Manager (w/m/d) - with fluent English + German

Luxoft Germany; Leinfelden-Echterdingen; On-site; EUR 40,000 - 60,000; Full time

Job summary

Luxoft Germany is seeking an Office Manager to enhance the office experience in Stuttgart. The successful candidate will oversee daily office administration, manage supplier and vendor relationships, and continuously improve office procedures. Responsibilities also include ensuring office safety and cleanliness, coordinating mail and meeting facilities, analyzing office space utilization, and providing support to internal departments. This role includes travel to the Boeblingen office as needed.

Responsibilities

• Oversee daily office administration and overall office management.
• Implement, maintain, and continuously improve office procedures.
• Manage supplier and vendor relationships, including contract negotiation.
• Ensure office cleanliness, safety, maintenance, and Health & Safety compliance.
• Coordinate incoming mail, shipments, and meeting room reservations.
• Support visitors and colleagues with professionalism and efficiency.
• Collaborate closely with internal departments to ensure smooth operations.
• Generate and analyze reports related to office space and equipment utilization.
• Manage purchase orders and oversee internal procurement workflows.
• Monitor, optimize, and plan office space utilization and workplace arrangements.
• Coordinate office moves, space reconfigurations, and reorganizations.
• Conduct regular office inventory checks and resolve discrepancies.
• Provide remote support and training to the Real Estate & Facilities team.
• Travel to our Boeblingen office on demand.

Job description

Join our Stuttgart team as an Office Manager, where you will enhance the office experience and deliver exceptional service!

Responsibilities

• Oversee daily office administration and overall office management
• Implement, maintain, and continuously improve office procedures
• Manage supplier and vendor relationships, including contract negotiation and service delivery
• Ensure office cleanliness, safety, maintenance, and Health & Safety compliance
• Coordinate incoming mail, shipments, and meeting room reservations
• Support visitors and colleagues with professionalism and efficiency
• Collaborate closely with internal departments to ensure smooth operations
• Generate and analyze reports related to office space and equipment utilization
• Manage purchase orders and oversee internal procurement workflows
• Monitor, optimize, and plan office space utilization and workplace arrangements
• Coordinate office moves, space reconfigurations, and reorganizations with management
• Conduct regular office inventory checks and resolve discrepancies
• Provide remote support and training to the Real Estate & Facilities team as needed
• Travel to our Boeblingen office on demand