Office Manager – Part-Time or Full-Time

Jobtailor; Berlin; Vor Ort; EUR 40.000 - 56.000; Vollzeit

Zusammenfassung

Jobtailor in Berlin seeks an experienced Office Manager to handle daily mail processing, reception, and the smooth operation of a busy, welcoming office. You will also maintain a tidy workspace and act as the first point of contact for day-to-day questions.

You will coordinate orders, meetings, and events; manage office supplies; and support process documentation and improvement. Fluency in German and English (C1) and a proactive, service-oriented mindset are essential in this dynamic

Qualifikationen

• Fluent communication in German and English (C1).
• Outstanding organizational skills.
• Independent, reliable, and solution-oriented way of working.
• Enjoy structure, clear processes, and efficient organization.
• Affinity with process descriptions, process mapping, and continuous improvement is an advantage.
• Strong service orientation and the ability to interact with people.
• Hands-on mindset with high attention to detail.
• Proactive personality willing to think ahead and drive initiatives.
• Openness to working in a dynamic environment and taking on responsibility.

Aufgaben

• Daily processing and distribution of mail.
• Welcoming guests and providing professional support.
• Maintaining a well-equipped office, including supplies, coffee, tea, and kitchen essentials.
• Coordinating orders and deliveries; liaising with external service providers.
• Organizing and supporting meetings, events, and internal activities.
• Ensuring a pleasant, tidy, and welcoming working environment.
• First point of contact for day-to-day office operations questions.
• Supporting documentation and continuous improvement of office processes.
• Identifying opportunities for improvement and implementing pragmatic solutions.

Kenntnisse

German (C1)

English (C1)

Organizational skills

Independent working

Proactive mindset

People skills

Attention to detail

Process improvement

Tools

Process Mapping

Office Supply Management

Meeting Coordination

Event Support

Documentation

Jobbeschreibung

• Responsible for the daily processing and distribution of mail
• Welcoming reception and professional support of guests
• Ensuring a well-equipped office, including office supplies, coffee, tea, and kitchen essentials
• Coordinating orders and deliveries, as well as liaising with external service providers
• Organizing and supporting meetings, events, and internal office activities
• Ensuring a pleasant, tidy, and welcoming working environment
• First point of contact for organizational questions relating to day-to-day office operations
• Supporting the structuring, documentation, and continuous improvement of office processes
• Identifying opportunities for improvement and independently implementing pragmatic solutions

Requirements

• Fluent communication in German and English at a minimum C1 level
• Outstanding organizational skills
• Independent, reliable, and solution-oriented way of working
• Enjoyment of structure, clear processes, and efficient organization
• Affinity with process descriptions, process mapping, and the continuous improvement of workflows is an advantage
• Strong service orientation and a natural ability to interact with people
• Strong hands-on mentality
• High sense of responsibility and exceptional attention to detail
• Proactive personality with a willingness to think ahead, get involved, and drive initiatives forward independently
• Openness to working in a dynamic environment and enthusiasm for taking on responsibility

Core Competencies

Demonstrates exceptional organizational skills and a proactive approach to improving office processes while ensuring a welcoming and efficient working environment. Fluent in German and English, capable of effectively communicating and supporting day-to-day office operations.

Highest-signal resume keywords

• Fluent Communication In German And English
• Outstanding Organizational Skills
• Strong Service Orientation
• Attention To Detail
• Process Improvement

ATS Optimization Keywords

Hard Skills

• Process Mapping
• Office Supply Management
• Meeting Coordination
• Event Support
• Documentation

Soft Skills

• Independent Working
• Solution-Oriented Mindset
• Proactive Personality
• Strong Interpersonal Skills
• Reliability

Industry Keywords

• Office Operations
• Guest Reception
• Continuous Improvement
• Dynamic Environment
• Organizational Support