Office & Operations Coordinator

Lumenis; Dreieich; Vor Ort; EUR 32.000 - 44.000; Vollzeit

Zusammenfassung

Lumenis in Dreieich, Germany, seeks a proactive Office & Team Assistant to ensure smooth day-to-day office operations and provide local administrative support. You will handle customer invoicing, accounts receivable activities, and coordinate travel, suppliers, and facilities.

The role requires fluent German and English, strong organizational skills, and a team-oriented mindset. You will be a visible contact for employees, customers and visitors in a fully office-based environment.

Qualifikationen

• Fluent in German and English (mandatory).
• Minimum 3 years of experience in office administration or similar role.
• Strong organizational skills and attention to detail.
• Reliable, proactive with ability to manage multiple priorities.
• Excellent interpersonal and communication skills.
• Strong team player with a collaborative approach.
• Customer-oriented mindset with professional service attitude.
• Office-based environment and visible point of contact for employees, customers and visitors.

Aufgaben

• Manage all office administration activities for the Dreieich office.
• Coordinate office vendors and facility related activities.
• Support travel and logistics arrangements when required.
• Ensure a positive and efficient office environment
• Provide administrative support to local teams and assist with local and global initiatives.
• Coordinate company vehicle and mobile phone administration.
• Act as the main point of contact for local administrative matters, supporting both corporate and EMEA management.
• Issue customer invoices in a timely and accurate manner.
• Coordinate with Finance and Sales on customer account matters, resolve billing discrepancies and disputes.
• Support customer invoicing activities, monitor outstanding payments.
• Assist with reporting and account reconciliations.

Kenntnisse

German & English

Organizational skills

Attention to detail

Communication skills

Team player

Customer-focused

Jobbeschreibung

At Lumenis, our commitment to excellence and innovation is driven by the energy of more than 1,000 professionals worldwide. This is what allows us to deliver groundbreaking innovations in the ophthalmology and aesthetic fields and to be recognized as the undisputed world leader in energy-based medical devices.

Headquartered in Israel, we are a truly innovative and international organization with a solid global footprint in developed as well as emerging markets, such as the United States, Germany, Italy, United Kingdom, China & Hong Kong, Japan, India, Australia, Korea, Singapore and Taiwan.

About the role

We are seeking a proactive and detail-oriented Office & Team Assistant to join our team in Dreieich, Germany. In this role, you will ensure the smooth day-to-day operation of the office, provide administrative support to local teams and manage customer invoicing and accounts receivable activities.

You will act as a key point of contact for local administrative matters while ensuring accurate invoicing, payment tracking, and timely collection of outstanding balances.

Main duties and responsibilities

• Manage all office administration activities for the Dreieich office.
• Coordinate office vendors and facility related activities.
• Support travel and logistics arrangements when required.
• Ensure a positive and efficient office environment
• Provide administrative support to local teams and assist with local and global initiatives.
• Coordinate company vehicle and mobile phone administration.
• Act as the main point of contact for local administrative matters, supporting both corporate and EMEA management.
• Issue customer invoices in a timely and accurate manner.
• Coordinate with Finance and Sales on customer account matters, resolve billing discrepancies and disputes.
• Support customer invoicing activities, monitor outstanding payments.
• Assist with reporting and account reconciliations.

Requirements

• Fluent in German and English (mandatory).
• Minimum 3 years of experience in office administration, business support, customer service administration, hospitality operations or a similar role.
• Strong organizational skills and attention to detail.
• Reliable, proactive and able to manage multiple priorities.
• Excellent interpersonal and communication skills.
• Strong team player with a collaborative approach.
• Customer-oriented mindset with a professional and service-focused attitude.
• Comfortable working in a fully office-based environment and being a visible point of contact for employees, customers and visitors.

We welcome candidates from different administrative backgrounds, including office management, hospitality, customer service, operations support and business administration.