77358 Executive Assistant (m/w/d)

Cs2 ITEC GmbH Co. KG; Berlin; Vor Ort; EUR 42.000 - 62.000; Vollzeit

Zusammenfassung

Cs2 ITEC GmbH Co. KG in Berlin seeks an experienced executive assistant/office administrator to support the Vice President of the Innovation Center and leadership team.

You will manage calendars, organize information for leadership meetings, prepare professional documents, and coordinate meetings and travel, both domestically and internationally. The role requires strong organizational skills, discretion, and a proactive service mindset.

Qualifikationen

• Completed business studies, commercial apprenticeship, or equivalent qualification.
• Experience supporting senior leaders in executive assistant, team assistant, office management, or similar role.
• Strong organizational and planning skills, with ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills with professional, service-oriented mindset.
• High level of discretion and trustworthiness handling confidential information.
• Proactive and self-driven, able to anticipate needs and solve problems independently.
• Proficient in Microsoft 365 and modern digital collaboration tools.
• Fluent in English; German language skills are an advantage.

Aufgaben

• Act as trusted partner to VP and leadership team, managing calendars, priorities, and appointments.
• Serve as central contact for internal and external stakeholders.
• Gather and organize information for leadership meetings, presentations, and decisions.
• Prepare, edit, and produce professional documents, presentations, and reports.
• Coordinate meetings, workshops, events, and leadership sessions including agenda and logistics.
• Welcome and support visitors, customers, and external partners with professionalism.
• Coordinate domestic and international travel arrangements and expense reporting.
• Support procurement activities, including supplier onboarding and purchase orders.
• Handle confidential business, financial, strategic, and personnel information with discretion.
• Provide administrative support across onboarding, absence management, and team operations.

Kenntnisse

Calendar management

Stakeholder interaction

Executive support

Travel coordination

Procurement support

Discretion

Microsoft 365

Communication

English fluency

Ausbildung

Business studies / commercial apprenticeship

Jobbeschreibung

Arbeitsort

Berlin

Beginn

• Act as a trusted partner to the Vice President of the Innovation Center Berlin and the leadership team, proactively managing calendars, priorities, appointments, and stakeholder interaction
• Serve as a central point of contact for internal and external stakeholders
• Gather, consolidate, and organize information for leadership meetings, presentations, speeches, and decision-making processes
• Prepare, edit, proofread, and produce professional documents, presentations, reports, and correspondence.
• Coordinate and organize meetings, workshops, events, and leadership sessions, including agenda preparation, logistics, visitor management, and cross-functional coordination
• Welcome and support visitors, customers, and external partners, ensuring a professional and positive representation of the organization
• Coordinate and organize domestic and international travel arrangements, including logistics, and expense reporting.
• Support procurement activities, including supplier onboarding and purchase order management
• Handle confidential business, financial, strategic, and personnel information with the highest degree of discretion, professionalism, and integrity
• Provide administrative support across onboarding, absence management, and team operations
• Completed business studies, commercial apprenticeship, or equivalent qualification
• Experience supporting senior leaders in an executive assistant, team assistant, office management, or similar administrative role
• Strong organizational and planning skills, with the ability to manage multiple priorities and deadlines
• Excellent communication and interpersonal skills, with a professional and service-oriented mindset
• High level of discretion and trustworthiness in handling confidential information
• Strong attention to detail and commitment to quality
• Proactive and self-driven, with the ability to anticipate needs and solve problems independently
• Proficient in Microsoft 365 and modern digital collaboration tools
• Fluent in English; German language skills are an advantage

Cs2 ITEC GmbH Co. KG