Office & Business Support Assistant (m/f/x)

Kongsberg Maritime Germany GmbH; Hamburg; Hybrid; EUR 21,000 - 32,000; Part time

Benefits offered by this job

Annual salary review

Yearly bonus

Flex Days

JobRad

Fitness and health benefits

Company pension plan

Employee share programme

Part-time from 20 hours per week

Training and development

Modern tools (laptop, phone, MS 365)

Copilot access for AI in daily work

Job summary

Kongsberg Maritime Germany GmbH is seeking an Office & Business Support Assistant in our Hamburg office. The role covers organizing, coordinating and following up across diverse topics to ensure smooth daily operations.

You will support multiple teams, arrange meetings and office activities, and handle orders, invoices and documentation. Eligibility includes a completed commercial qualification, strong MS 365 skills, German fluency and good English.

Qualifications

• Completed vocational qualification in a commercial or business-related field.
• Experience in office administration or business support or a comparable environment.
• Good organisational skills and a reliable, hands-on approach.
• Fluent German; good English for daily collaboration.
• Experience with ERP systems is welcome but not essential.

Responsibilities

• Keep our Hamburg office running smoothly.
• Support colleagues across teams and functions.
• Organise meetings, events and office activities.
• Coordinate suppliers, services and office equipment.
• Maintain contracts and administrative documentation.
• Support project and operations-related administration.
• Assist with orders, invoices and related follow-up.
• Keep systems, records and information up to date.

Skills

Organizational skills

Microsoft 365

German fluency

Business support experience

English communication

ERP systems

Education

Vocational qualification in commercial/business field

Tools

ERP software

Microsoft Excel

Job description

A varied role at the heart of our Hamburg office | 20 hours per week to full-time

Kongsberg Maritime is a global technology company with a strong international environment and a long maritime heritage. In our Hamburg office, many different people and topics come together. A meeting needs organising, a colleague needs practical support, an invoice needs clarification or something at the site simply needs to be taken care of. As our Office & Business Support Assistant (f/m/x), you help keep everyday work running smoothly by organising, coordinating and following up. If you enjoy variety, bring structure to different topics and like getting things done, you will probably feel at home in this role. Depending on your experience and strengths, there is room to take ownership of additional topics over time.

From everyday support to keeping things moving | Your role in our Hamburg team

• Help keep our Hamburg office running smoothly
• Support colleagues across different teams and functions
• Organise meetings, events and office activities
• Coordinate suppliers, services and office equipment
• Maintain contracts and administrative documentation
• Support project and operations-related administration
• Assist with orders, invoices and related follow-up
• Keep systems, records and information up to date

Take ownership of topics as you grow into the role

Support ad-hoc tasks and new topics as they come up

What’s in it for you | What you can expect from us

• Annual salary review and yearly bonus
• Extra paid days off on Christmas Eve and New Year’s Eve
• Flexible working hours and additional Flex Days\*
• JobRad, fitness and health benefits
• Company pension plan and part-time retirement option
• Employee Share Programme
• \Part-time from 20 hours per week up to full-time
• Training and further education to support your development
• Modern tools with laptop, mobile phone and Microsoft 365
• Copilot access and support to explore AI in everyday work

\As this role supports our Hamburg office directly, we generally need you on site at least three days per week.*

Within that framework, we offer flexibility in how working hours are arranged.

What you bring |The foundation to grow from

• Completed vocational qualification in a commercial or business-related field
• Experience in office administration, business support or a comparable environment
• Good organisational skills and a reliable, hands‑on approach
• Confident with Microsoft 365, including good working knowledge of Excel
• Fluent German skills are a must
• Good English and confidence to use it in everyday situations\*
• Experience with ERP systems, project administration or finance is welcome, but not essential

\For English, around B2 is a good guideline. What matters is that you feel comfortable using it with colleagues, customers and visitors.*

Our Shared Commitment

Flexibility and collaboration are part of how we work. At Kongsberg Maritime, we share responsibility for a safe, ethical and sustainable workplace.

We believe that diversity fuels innovation!

We encourage you to apply even if you do not meet every requirement. Your experience, attitude and perspective could be exactly what we are looking for.