Fleet Management Support (m/f/d) Technical Management — Oldendorf — Part time — Permanent

Sea Trade Services GmbH; Deutschland; Hybrid; EUR 38,000 - 58,000; Full time

Benefits offered by this job

Family-owned company

Flexible Arbeitszeit

Home-Office 1 Tag/Woche

Betriebliche Altersvorsorge

Fitness-Studio Partnerschaft

Firmenfahrrad-Leasing

Mitarbeiter-Vorteile

Job summary

Sea Trade Services GmbH sucht eine engagierte Assistenz im Fleet Team zur Unterstützung der täglichen operativen Abläufe. Sie koordinieren Termine, pflegen Stammdaten in den Systemen und erstellen KPI-Berichte für die technische Flottenlogistik.

Zu Ihren Aufgaben gehört die zentrale Ansprechpartnerfunktion für interne Abteilungen und externe Partner, einschließlich Versicherungen, Werften und Dienstleistern.

Qualifications

• Abgeschlossene kaufmännische Ausbildung oder gleichwertige Qualifikation.
• Berufserfahrung in einer kaufmännischen, administrativen oder organisatorischen Rolle.
• Idealerweise Erfahrung in der Schiffs-/Versicherungsbranche.

Responsibilities

• Koordination und Bearbeitung von täglichen Aufgaben im operativen Fleet Team.
• Verantwortung für aktuelle Stammdaten in den relevanten Systemen.
• Erstellung und Pflege von KPI-Berichten für die technische Flottenlogistik.
• Ansprechpartner für interne Abteilungen sowie externe Partner (Versicherungen, Werftbetriebe, Dienstleister).
• Koordination von Terminen, Fristen und Informationen mit allen Beteiligten.
• Unterstützung bei Versicherungsfällen von der Meldung bis zur Abwicklung.
• Strukturierte Ablage und Archivierung von Unterlagen zu Claims und Flottenbetrieben.
• Sichten, Dokumentieren und Nachverfolgen von Schadendaten; Erstellung von Kostenübersichten.

Skills

Sprachkenntnisse Deutsch/Englisch

MS Office

Organisationstalent

Kommunikation

Zuverlässigkeit

Teamorientierung

Education

Kaufmännische Ausbildung

Tools

MS Office

Job description

• Coordination and handling of day-to-day tasks within the operational Fleet Team
• Responsibility for maintaining consistent and up-to-date data in the relevant systems, particularly the shipping company’s management and data management software
• Preparation and maintenance of statistics and KPI reports for the technical fleet operations
• Serving as the central point of contact for internal departments as well as external partners (insurance companies, shipyards and service providers) regarding ongoing matters
• Coordination and alignment of appointments, deadlines, and information with all parties involved
• Support in handling insurance and claims cases, from initial notification through to final settlement
• Structured and transparent filing and archiving of documents related to claims and fleet operations
• Reviewing, recording, and following up on claims data, including the preparation of cost overviews and analyses

Your profile:

• Completed commercial/business administration training or an equivalent qualification
• Professional experience in a commercial, administrative, or organizational role
• Experience in the inspection department of a shipping company is an advantage
• Ideally, experience in the insurance sector or in working with insurance companies and insurance partners
• Proficient in using standard MS Office applications
• Very good command of German and English, both written and spoken
• Strong organizational skills, with a structured, meticulous, and independent approach to work
• Excellent communication skills, a high level of reliability, and a strong team-oriented approach

Why us?

• Family-owned company: You will become part of the long-standing history of our internationally operating shipping group and actively contribute to our ongoing success story.
• Long-term perspective: You will receive a permanent employment contract and can look forward to a long-term collaboration.
• Responsible position: You can expect a varied and interesting role with flat hierarchies and short decision-making processes.
• International working environment: You will work in a multinational, appreciative team. Regular company events are also part of our corporate culture and strengthen cohesion within our group.
• Flexible working hours: You will benefit from flexible working time arrangements and, after successful onboarding, one fixed home office day per week. Christmas Eve and New Year’s Eve are non-working days.
• Security:We support you with capital-forming benefits and a contribution to the company pension scheme.
• Health & fitness: You may take advantage of a subsidized fitness studio partnership or a company bicycle leasing program.
• Exclusive benefits:Benefit from employee discounts through corporate benefits programs.