Office Manager

GMV; Gilching; On-site; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Flexible start/end times

Relocation package

Competitive compensation

Wellbeing program: fruits, coffee, Job

JobRad

Job summary

GMV is seeking an Office Manager to ensure smooth day-to-day office operations, support employees, and coordinate facilities and safety activities. The role emphasizes a welcoming workplace, efficient administration, and collaboration with management.

Ideal candidates will have strong German and English language skills and experience with procurement processes, with a focus on organized, service-oriented office management.

Qualifications

• Proven experience in Office Manager or similar role.
• Excellent German and English language skills.
• Experience with purchase orders and procurement processes.

Responsibilities

• Manage daily office and reception operations, including visitor management, meeting rooms, events, office supplies, and workplace tools.
• Coordinate office assets and logistics, including mobile phones, laptops, access cards, keys, mail, courier services, deliveries, and shipments.
• Support employee onboarding and workplace services, including office inductions, workplace orientation, and equipment provision for remote workers.
• Support Health & Safety activities, including compliance documentation, inspections, fire safety, evacuation drills, risk assessments, and safety communication.
• Coordinate facilities, contractors, and service providers, including cleaning, maintenance, HVAC, fire systems, vending services, and building management.
• Handle administrative and procurement activities, including purchase orders, suppliers, invoices, ServiceNow requests, and coordination with Finance, Project Management, and Management.

Skills

Office Management

German language

English language

Procurement

Vendor coordination

Communication

Facilities coordination

ServiceNow

Tools

ServiceNow

Job description

Are you looking for an innovative and consolidated place for your professional development? GMV is an experienced technology group and a leading provider of innovative solutions in space, cybersecurity, intelligent transportation, and other high-tech sectors. We are looking for a proactive, highly organized, and service-oriented Office Manager to ensure the smooth day-to-day operation of our office. This role is key to creating an efficient, safe, and welcoming workplace while providing administrative support to employees, visitors, and management.

WHAT CHALLENGE WILL YOU BE TAKING ON?

Your main tasks will include:

• Manage daily office and reception operations, including visitor management, meeting rooms, events, office supplies, and workplace tools.
• Coordinate office assets and logistics, including mobile phones, laptops, access cards, keys, mail, courier services, deliveries, and shipments.
• Support employee onboarding and workplace services, including office inductions, workplace orientation, and equipment provision for remote workers.
• Support Health & Safety activities, including compliance documentation, inspections, fire safety, evacuation drills, risk assessments, and safety communication.
• Coordinate facilities, contractors, and service providers, including cleaning, maintenance, HVAC, fire systems, vending services, and building management.
• Handle administrative and procurement activities, including purchase orders, suppliers, invoices, ServiceNow requests, and coordination with Finance, Project Management, and Management.

WHAT DO WE NEED IN OUR TEAM?

We are looking for experts in Office Management, Business Administration, or a related field with previous experience in an Office Manager, Office Administrator, or similar role and a strong interest in office operations and workplace services.

Excellent German and English language skills are required, as both languages are essential for the role.

Experience with purchase orders and procurement processes is also highly valued.

WHAT DO WE OFFER?

• Flexible start and finish times.
• Personalized career plan development, training and language learning support.
• National and international mobility. Do you come from another country? We can offer you a relocation package.
• Competitive compensation with ongoing reviews, flexible compensation and discount on brands.
• Wellbeing program: free fruit and coffee, physical, mental and financial health training, JobRad and much more!

We promote equal opportunities in recruitment, and we are committed to inclusion and diversity.

Konstantin Uhl