Office Assistant & Events Coordinator

Hauser Recruiting; Frankfurt; Vor Ort; EUR 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

One day home office per week

Parking space

Deutschland Ticket

Wellness perks

Regular company and team events

Zusammenfassung

Hauser Recruiting is seeking an Office Assistant & Events Coordinator to support the day-to-day running of the Frankfurt office and help coordinate internal and external events. The role offers a permanent contract, a highly competitive salary with a performance-based bonus, and a benefits package including one day of home office per week.

The ideal candidate will have experience in office administration within international financial services or professional services, fluency in German, strong

Qualifikationen

• Fluent German and English at least at an intermediate level are essential.
• Experience in office administration or similar roles is required.
• Experience in international financial services or professional services is preferred.
• Strong organisational and communication skills are essential.

Aufgaben

• Manage day-to-day administration and running of the Frankfurt office.
• Oversee facilities management and liaise with external suppliers and service providers.
• Support health and safety procedures and office compliance requirements.
• Coordinate workspace setups for new joiners and onboarding.
• Process invoices and track office-related expenses.
• Provide general administrative support to the wider team including HR tasks.
• Organise internal office events and team activities.
• Assist with travel bookings, venue bookings, catering, and attendee communications for events.

Kenntnisse

Fluent German

English (intermediate)

Organisational skills

Microsoft Office

Detail-oriented

Team-focused

Communication skills

Ausbildung

Degree educated or Ausbildung

Tools

Microsoft Office

Jobbeschreibung

Join a global boutique investment firm in the heart of Frankfurt's financial district. We are looking for a proactive and organised Office Assistant & Events Coordinator to support the day-to-day running of our client's Frankfurt office and assist with coordinating internal and external events.

What's on offer?

This is a permanent role offering a highly competitive salary, performance-based bonus, and a comprehensive benefits package, including one day of home office per week, parking space, Deutschland Ticket, wellness perks, and regular company and team events.

• performance-based bonus
• one day of home office per week
• parking space
• Deutschland Ticket
• wellness perks
• regular company and team events.

This position is ideal for someone who enjoys providing administrative support, coordinating office activities, and helping create a welcoming and efficient workplace environment.

This will ideally suit a graduate who has some office-based work experience as Werkstudent:in, or who has worked as a team assistant / events assistant / marketing assistant and wishes to develop a broader skill set in events and office management.

What You Bring:

• Previous experience in an Office Assistant, Team Assistant, Administrative Assistant, or similar support role
• Experience within international financial services or professional services firms
• Degree educated or completion of relevant Ausbildung
• Fluent German and at least intermediate English skills (both essential)
• Strong organisational and communication skills
• Good knowledge of Microsoft Office applications
• A detail-oriented, proactive, and team-focused approach

Office Coordination

• Support the day-to-day administration & running of the Frankfurt office
• Assist with facilities management and manage relationships with external suppliers and service providers
• Support health & safety procedures and office compliance requirements
• Help organise workspace set-ups for new joiners
• Assist with invoice processing and tracking office-related expenses
• Provide general administrative support to the wider team, including HR administration

Events & Administrative Support

• Assist with the organisation of internal office events and team activities
• Support event planning in Germany & wider European destinations, venue bookings, catering arrangements, and attendee communications
• Help with travel bookings and accommodation arrangements where required
• Maintain event schedules and related administration
• Manage relationships with service providers

The Company

This is a fantastic opportunity to join one of the world's leading private equity firms with an incredible reputation. Under the guidance of an Operations Manager and wider operations team, this will help you to build a career in office operations.