Executive Assistant, Frankfurt

Urban Partners; Frankfurt; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

Urban Partners is seeking an experienced Executive Assistant to join our Frankfurt office. The role combines executive support with office management, ensuring a smooth, welcoming, and efficient workplace for a fast‑growing international team.

You will partner with senior leaders and coordinate across multiple stakeholders and time zones, driving administrative excellence and a professional office culture in a dynamic, entrepreneurial setting.

Qualifikationen

• 5+ years of experience as an Executive Assistant, Office Manager, or similar role supporting senior stakeholders.
• Experience with office management, workplace coordination, or facilities-related responsibilities.
• Strong stakeholder management, professionalism, discretion, and confidentiality.
• Excellent written and verbal communication in English and German.
• Collaborative, positive, service-oriented mindset with strong organizational skills.
• Ability to work independently while building cross-team relationships.

Aufgaben

• Provide proactive administrative and operational support to senior leadership, including scheduling and prioritization.
• Manage complex calendars and coordinate meetings across locations and time zones.
• Support planning and execution of internal and external meetings, conferences, and events.
• Travel booking and accounting support.
• Maintain effective communication across a global organization.
• Identify opportunities to improve workflows with digital tools and AI capabilities.
• Office operations and vendor coordination for Urban Partners GmbH and collaboration with ManCo Finance.

Kenntnisse

Executive support

Office management

Calendar management

Stakeholder mgmt

English & German

Tools

MS Office

Jobbeschreibung

Are you ready to join a talented team in an innovative and internationally growing investment company? This is an opportunity to become part of an organization shaping the urban landscape, with a strong focus on investing to create sustainable cities for the future.

We are looking for an experienced Executive Assistant to join our Frankfurt office in January of 2027, and support the German senior leadership in an international and purpose-driven environment. This is a unique opportunity for someone who enjoys combining executive support with office management responsibilities and thrives in a dynamic, entrepreneurial setting.

If you are a proactive problem solver, a strong communicator with exceptional organizational skills, and someone who enjoys creating structure while ensuring a welcoming and efficient workplace, we would love to hear from you.

About The Role

This is a highly visible and central role with broad exposure across the business. You will act as a trusted partner to senior leaders while serving as a key point of contact for the Frankfurt office, helping to ensure smooth day-to-day operations and an exceptional workplace experience to our employees.

The role requires strong coordination skills, sound judgement, and the ability to manage multiple priorities in a fast-paced international environment. You will be instrumental in driving administrative excellence, supporting local office operations, and fostering a professional and collaborative office culture.

Key Responsibilities

Executive Assistant Responsibilities

• Provide proactive administrative and operational support to senior leadership across scheduling, prioritization, and planning activities.
• Manage complex calendars and coordinate meetings across multiple stakeholders, locations, and time zones.
• Support the planning and execution of internal and external meetings, conferences, and events.
• Travel booking & accounting support.
• Maintain effective communication and coordination across a global and cross-functional organization.
• Identify opportunities to improve workflows and administrative processes through digital tools and AI capabilities.
• Provide flexible support across evolving business priorities and operational needs.
• Operational support around the local corporate entity Urban Partners GmbH, and close collaboration with ManCo Finance.

Office Management Responsibilities

• Front desk duties.
• Take ownership of the day-to-day operations of the Frankfurt office, ensuring a professional, welcoming, and well-functioning workplace.
• Act as the primary point of contact for office vendors, suppliers, and building management.
• Coordinate office facilities, equipment, supplies, and workplace services.
• Support onboarding and workplace set-up for new employees and visitors.
• Help create and maintain a positive office culture through coordination of team activities, local events, and employee engagement initiatives.
• Role involves collaboration with Head of Office Services and Office Manager Munich

Your Experience And Skills

We are looking for someone who is structured, service-minded, and thrives in a dynamic environment with changing priorities. At Urban Partners, we value professionalism, collaboration, and a proactive mindset. The ability to anticipate needs, create structure, and build strong relationships is essential.

To succeed in this role, we expect you to have:

• At least 5 years of experience as an Executive Assistant, Office Manager, or in a similar role supporting senior stakeholders.
• Previous experience with office management, workplace coordination, or facilities-related responsibilities.
• Strong stakeholder management skills and a high level of professionalism, discretion, and confidentiality.
• Excellent written and verbal communication skills in both English and German.
• A collaborative, positive, and approachable working style with a strong service orientation.
• Strong organizational skills with the ability to manage competing priorities and maintain attention to detail.
• Strong digital proficiency and confidence using new systems and tools.
• The ability to work independently while building strong relationships across teams and functions.
• Able to have full-time office attendance within the core business hours

What We Offer

Your workplace will be our centrally located office in Frankfurt. Urban Partners is a growing international company, offering you the opportunity to work in a collaborative and entrepreneurial environment with strong opportunities for professional development, team activities, and social gatherings.

In Addition, You Will

• Make a meaningful impact by contributing to a company investing at scale to create sustainable urban spaces and places that enrich people's lives.
• Work closely with senior leadership in a highly international and entrepreneurial environment.
• Play a key role in building and maintaining an engaging workplace culture in our Frankfurt office.
• Learn and grow as part of a collaborative culture where teamwork, feedback, and continuous improvement are valued.
• Help shape more efficient and modern ways of working.
• Be part of a purpose-driven culture with a strong sense of trust, ownership, and collaboration.

We encourage you to apply as soon as possible and no later than October 4th.

If you have any questions, please contact Sarah Midtgaard Meyer at [e-mail]