Executive Office Assistant | Mitarbeiter Geschäftsleitungssekretariat (m/w/d)

Neways Electronics International; Riesa; À distance; EUR 42 000 - 56 000; Plein temps

Avantages offerts par ce poste

Performance-based remuneration

On-site canteen

Fitness facilities

Résumé du poste

Neways Electronics International in Germany seeks an Executive Office Assistant to support the Team Leader Executive Secretariat with administrative coordination and calendar management.

You will handle reception, travel planning, meeting organization, and back-office tasks, ensuring reliability and timely execution. The role offers flexible hours within the Executive Management Division and emphasizes independence, accuracy, and teamwork.

Qualifications

• Extensive professional experience, or completed vocational training with several years of professional experience, or qualification as a Business Administrator, Technician, or Master Craftsman with initial professional experience, in either a commercial or technical field
• Professional experience in a secretarial role or other administrative functions
• Basic knowledge of appointment scheduling, travel organization, and travel expense management
• Basic knowledge of organizing meetings and events
• Basic English language skills
• Advanced PC application and IT software skills
• Ability to work independently, commitment, and flexibility
• Accuracy and attention to detail
• Loyalty, reliability, and strong teamwork skills
• Assertiveness and confidence in dealing with stakeholders

Responsabilités

• Organizing and managing reception, visitor, and telephone services, including operation of the gate system for vehicle entry and exit
• Performing general administrative and organizational assistance tasks (mail processing, calendar management, etc.)
• Organizing business travel, including travel expense administration and reimbursement processing
• Supporting the planning and execution of meetings and events
• Providing administrative support to specialist departments
• Assisting with company vehicle management
• Organizing, procuring, and managing work supplies (office materials, laboratory coats, etc.)
• Performing backup and deputization duties to ensure the smooth operation of the Executive Management Secretariat
• Neways serves customers in industries including defense, semiconductors, automotive and medical technology.

Connaissances

Reception management

Travel organization

Meetings & events

English skills

IT skills

Independent work

Attention to detail

Teamwork

Stakeholder communication

Formation

Business Administration background

Description du poste

This is how you make impact as an Executive Office Assistant :

As an Executive Office Assistant (m/f/d), you will support the Team Leader Executive Secretariat in the efficient organization and coordination of administrative processes. You will coordinate the timely completion of administrative tasks within your area of responsibility and ensure they are carried out reliably and on schedule. You will work within the Executive Management Division, Secretariat Department, on a flexible working hours schedule. This is a permanent position.

This is what we offer:

Varied and challenging tasks with interesting development prospects

Performance-based remuneration, a strong team-oriented working environment, and attractive additional benefits

A healthy work-life balance with flexible working hours, on-site canteen and fitness facilities

This is what you bring to the team:

Extensive professional experience, or completed vocational training with several years of professional experience, or qualification as a Business Administrator, Technician, or Master Craftsman with initial professional experience, in either a commercial or technical field

Professional experience in a secretarial role or other administrative functions

Basic knowledge of appointment scheduling, travel organization, and travel expense management

Basic knowledge of organizing meetings and events

Basic English language skills

Advanced PC application and IT software skills

Ability to work independently, commitment, and flexibility

Accuracy and attention to detail

Loyalty, reliability, and strong teamwork skills

Assertiveness and confidence in dealing with stakeholders

Your daily responsibilities include:

Organizing and managing reception, visitor, and telephone services, including operation of the gate system for vehicle entry and exit

Performing general administrative and organizational assistance tasks (mail processing, calendar management, etc.)

Organizing business travel, including travel expense administration and reimbursement processing

Supporting the planning and execution of meetings and events

Providing administrative support to specialist departments

Assisting with company vehicle management

Organizing, procuring, and managing work supplies (office materials, laboratory coats, etc.)

Performing backup and deputization duties to ensure the smooth operation of the Executive Management Secretariat

Neways serves customers in industries including defense, semiconductors, automotive and medical technology. An internal access and authorization procedure therefore forms part of the selection and onboarding process for all new employees. Depending on the role, additional authorization requirements may apply.

At Neways, we work to solve today’s and tomorrow’s challenges with cutting-edge high-tech innovations. You work with the brightest talents from all over the world. Highly motivated professionals who want to make a difference. Just like you. Together, we create solutions that improve the lives of people all over the world. That’s why (y)our work changes the way we live, work and play.