Executive Assistant (f/m/d)

Cyber Valley GmbH; Ulm; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Benefits dieser Stelle

Flexible working hours

Hybrid working model

Company fitness program

30 days of vacation annually

Zusammenfassung

A leading tech solutions firm in Ulm is seeking an Executive Assistant to provide operational and organizational support to senior management. Responsibilities include coordinating appointments and meetings, communication with stakeholders, and managing confidential information. Candidates should have several years of experience in a similar role, possess excellent organizational and communication skills, and be fluent in German and English. This position offers flexible working hours and hybrid work options.

Qualifikationen

• Several years of experience as a management assistant or executive assistant desired.
• Very good written and spoken skills in both German and English.
• Independent, structured working style with high reliability.

Aufgaben

• Provide operational support for management in daily business.
• Coordinate appointments, travel, and calendars.
• Prepare meetings and create necessary documents.

Kenntnisse

Organizational skills

Communication skills

Reliability

Discretion

German (very good)

English (very good)

MS Office proficiency

Tools

Project management tools

Jobbeschreibung

Tensor AI Solutions is looking for an Executive Assistant to join their team.

Job position – Your responsibilities

• Operational and organizational support for management in day-to-day business
• Appointment, travel, and calendar coordination, including preparation and follow-up
• Preparation of meetings, workshops, and committee meetings (agenda, documents, minutes)
• Creation and preparation of presentations, decision-making bases, and reports
• Communication with internal and external stakeholders (partners, customers, funding agencies, institutions)
• Support with strategic projects, funding initiatives, and investor activities
• Management of confidential information with the utmost discretion
• Optional: Support with office management, HR, or controlling-related tasks (depending on profile)

Your profile

• Several years of experience as a management assistant, executive assistant, or in a comparable role desirable
• Very good organizational and communication skills
• Independent, structured, and forward-thinking approach to work
• High level of reliability, discretion, and loyalty
• Very good written and spoken German and English skills
• Confident use of MS Office / common office applications, ideally experience with project management tools
• An affinity for technology, AI, and innovation projects is an advantage.

What they offer

• A key role working directly with senior management
• A dynamic, highly qualified team in a forward-looking field of technology
• Creative freedom and insight into strategic decisions
• Flexible working hours and hybrid working
• Short decision-making processes and an open, appreciative corporate culture
• Company fitness program via EGYM Wellpass
• 30 days of vacation per year

Ready to join the team?

If you are interested, please send them your CV and your current transcript of records. They are looking forward to your message, please write [e-mail]