Executive Assistant / Operations Associate (m/f/d)

Autonomous Teaming; München; Vor Ort; EUR 52.000 - 86.000; Vollzeit

Benefits dieser Stelle

Close to management

International team

Collaborative culture

Growth opportunities

Team events

Zusammenfassung

Autonomous Teaming, a defence-tech start-up focused on machine vision, seeks an organized Executive Assistant to back one of its founders in daily business. You will engage in high-level meetings, prepare materials, and support strategic discussions in a fast-paced scale-up environment.

The role requires proactivity, trust, and strong English/German communication as you manage calendars, travel, and cross-functional coordination across Europe from Munich-based offices.

Qualifikationen

• 2–5 years of experience in operations, coordination, consulting, research, or similar roles.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and priorities in a structured way.
• Proactive mindset and willingness to take initiative.
• Experience supporting senior stakeholders or leadership.

Aufgaben

• Support the Founder in managing daily priorities, calendar, and communications.
• Help prepare meetings by gathering information, drafting materials, and ensuring readiness.
• Take notes during meetings and track follow-ups to ensure execution.
• Assist in preparing presentations, reports, and internal documents.
• Coordinate internal and external meetings, including logistics and scheduling.
• Support travel planning and expense tracking.
• Collaborate with internal teams to ensure smooth day-to-day operations.

Kenntnisse

Executive support

Calendar management

Meeting coordination

Presentation preparation

Travel planning

Stakeholder communication

Jobbeschreibung

What we offer

• Responsible, interesting role close to the management
• International, dynamic team with an agile mindset
• A strong, collaborative culture
• Opportunity to learn and personal growth
• Team events and regular get togethers

Your mission

We are looking for a highly organized Executive Assistant to back one of our Founders in his daily business.

This role combines elements of a traditional executive assistant and a founder’s associate. Offering exposure to high-level meetings, strategic discussions, and business development activities.

The position requires someone proactive, trustworthy, and comfortable working in a fast-paced scale-up environment.

• Support the Founder in managing daily priorities, calendar, and communications
• Help prepare meetings by gathering information, drafting materials, and ensuring readiness
• Take notes during meetings and track follow-ups to ensure execution
• Assistin preparing presentations, reports, and internal documents
• Coordinate internal and external meetings, including logistics and scheduling
• Support travel planning and expense tracking
• Collaborate with internal teams to ensure smooth day-to-day operations

Your profile

• 2–5 years of experience in operations, coordination, consulting, research, or similar roles
• Strong organizational and communication skills
• Ability to manage multiple tasks and priorities in a structured way
• Proactive mindset and willingness to take initiative
• Experience supporting senior stakeholders or leadership
• Exposure to calendar management, meeting coordination, or executive support
• Experience preparing presentations or structured documents
• Fluent in English and German

Nice to have

• Interest in technology, defense, or public affairs
• Experience in startups, scale-ups, or fast-paced environments

What else

• Willingness to travel
• Citizenship of a NATO member or close ally is required

Why us?

This is a unique opportunity to join a company early and play a key role in how it operates and grows. You will gain visibility across all areas of the business and develop skills that go far beyond traditional administrative support.

About Us

The world is changing. Exponential technologies are enabling new types of security threats. ATS is committed to staying ahead by building nimble, scalable, and cost-effective defences. We are looking for passionate team members who are eager to create exceptional products, safeguard our freedom, and strengthen the resilience of democracies.

Who we are:

Autonomous Teaming is a defence-tech start-up specializing in machine vision solutions. Driven by cutting-edge innovation, our team works on next-generation technologies designed to meet rapidly evolving security challenges.

What we do:

We develop systems that enable computers and sensors to operate as coordinated teams, collaborating in real time to counter AI-powered asymmetric threats at scale — including drone swarms and other UXVs. Our mission is to build resilient, intelligent defence capabilities that perform reliably in the most demanding environments.

How we work:

We value close, in-person collaboration as the foundation for building complex, high-impact technology, while maintaining flexibility aligned to role and team needs. Our culture is built on ownership, responsibility, and trust — with a shared commitment to growing and building together.

Where we are:

Based in Munich, Berlin, and Toulouse, we are expanding rapidly across Europe with plans to open additional office hubs.