Executive Assistant (m/f/d)

Alvarez & Marsal Deutschland GmbH; Hamburg; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

Alvarez & Marsal Deutschland GmbH is seeking an enthusiastic Executive Assistant (m/f/d) to join our Hamburg team. You will provide comprehensive support to Managing Directors and their teams, coordinating schedules, organizing meetings, and ensuring smooth operations across the business unit.

In this role you will handle confidential information, manage travel, prepare invoices, assist with onboarding, and support CRM efforts using Salesforce.

Qualifikationen

• Experience supporting senior professionals or executives in a fast-paced environment.
• Ability to handle confidential information with discretion and professionalism.
• Fluent in German and English, with excellent communication skills.
• Strong organizational skills and ability to manage multiple priorities.

Aufgaben

• Schedule and coordinate Managing Directors' calendars and meetings; ensure smooth internal communications.
• Provide project and event support, coordinating internal and external events.
• Handle financial administration: process invoices, prepare reports, and raise client invoices.
• Coordinate travel arrangements including flights and accommodations; manage logistics.
• Assist HR with onboarding of new team members; serve as first point of contact.
• Support CRM and marketing activities using Salesforce.

Kenntnisse

Administrative experience

Discretion

German & English fluency

Organizational skills

Proactive mindset

Team player

MS Office proficiency

Salesforce familiarity

Tools

Salesforce

MS Office

Jobbeschreibung

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is aglobalconsultingfirm with entrepreneurial, action and results-oriented professionals. Wetake a hands-on approach to solving our clients' problems andassistingthem in reaching their potential. Our culture celebrates independent thinkers and doers who positivelyimpactour clients and shape ourindustry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

Our German office is rapidly growing, and we are looking for an enthusiastic, proactive, and collaborative Executive Assistant (m/f/d) to join our team. You will be part of a dynamic environment that values diversity and provides equal opportunities for growth and advancement. The team focuses on supporting senior professionals and ensuring smooth operations within the business unit.

How you will contribute

We are looking for someone to provide comprehensive support to our Managing Directors and their teams within one of our business units. You’ll play a key role in ensuring smooth operations, managing schedules, facilitating internal communications, and providing vital administrative support.

• Scheduling & Coordination: Manage the Managing Directors' calendars, organize meetings, and ensure efficient communication across teams

• Project & Event Support: Assist in setting up projects and coordinating internal and external events

• Financial Administration: Process incoming invoices, prepare time and expense reports, and raise client invoices

• Travel & Logistics: Coordinate travel arrangements, including flights, accommodations, and transportation

• Onboarding Support: Work closely with HR to assist with the onboarding of new team members, and act as their first point of contact

• CRM & Marketing: Support marketing initiatives by tracking activities using Salesforce

Qualifications

• Previous experience in an administrative or executive assistant role, ideally supporting senior professionals

• Strong interpersonal skills, with the ability to handle sensitive and confidential information with discretion

• Excellent communication skills (both written and verbal), fluency in German and English

• Organizational talent, with the ability to manage multiple priorities, tight deadlines, and shifting tasks with ease

• Proactive, solution-oriented mindset with a desire to make a meaningful impact

• Comfort working both independently and as part of a collaborative team

• Proficiency in MS Office and familiarity with Salesforce is a plus

Your journey at A&M

We recognise thatour people are the driving force behind our success, which is why weprioritizeanemployee experience thatfosterseachperson’sunique professional and personal development. Our robustperformancedevelopment processpromotescontinuous learning,rewards your contributions, and fosters a culture of meritocracy.With top-notch training andon-the-joblearning opportunities, you canacquirenew skills and advance your career.

We prioritise your well-being,providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspectsof working at A&M. The possibilities are endless for high-performing and passionate professionals.

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