Executive Assistant (100% Remote)

Jobs for Humanity; Deutschland; Remote; EUR 26,000 - 47,000; Full time

Job summary

Mina is seeking an experienced Executive Assistant to support the CEO and drive cross‑functional projects in a fast-paced startup environment. You will liaise with clients and internal teams, manage confidential information, and write clear documentation to keep stakeholders informed.

In this role you will coordinate communications across departments, track initiatives, assist with sales tasks, and help implement operational changes while maintaining flexibility and delivering results in a

Qualifications

• Bachelor’s degree in a related field.
• Proven experience as an Executive Assistant in a startup environment.
• Excellent English communication skills, both written and spoken.
• Strong organizational and time management abilities.
• Ability to handle confidential information with discretion.
• Proficient with digital tools and project management software.

Responsibilities

• Liaise with clients and manage internal projects.
• Act as the CEO's point of contact with stakeholders.
• Handle confidential information with discretion and integrity.
• Coordinate internal communication across departments.
• Follow up with Chinese partners and manage relationships.
• Assist with administrative tasks to support the CEO and team.
• Collaborate on strategic initiatives and operational changes.
• Assist with sales tasks until a dedicated team is formed.
• Write and manage clear internal and external documentation.

Skills

Executive support

Stakeholder management

Project coordination

Clear communication

Discretion

Startup experience

English language

Education

Bachelor’s degree (Business/PM)

Tools

Project management tools

Job description

The employee will be able to work from anywhere in Lebanon.

• Liaise with clients and manage internal projects, ensuring efficient and effective execution.
• Act as a point of contact between the CEO and internal/external stakeholders.
• Handle confidential and sensitive information with the highest degree of discretion and integrity.
• Coordinate internal communication and facilitate project collaboration across departments.
• Follow up with our Chinese partners, managing relationships and ensuring clear communication.
• Undertake a range of internal administrative tasks to support the CEO and the broader team.
• Collaborate on strategic initiatives and assist in implementing operational changes.
• Assist with sales-related tasks prior to the establishment of a dedicated sales team.
• Write and manage documentation, ensuring clarity and accuracy in internal and external communications.
• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Access to 24/7 high speed Internet.
• Proven experience as an Executive Assistant, particularly in a project management capacity within a startup environment.
• Excellent verbal and written communication skills, with proficiency in English.
• Strong organizational and time management skills, with a flexible approach to managing diverse tasks.
• Proficient in digital technology and project management tools.
• A high level of discretion, confidentiality, and the ability to handle sensitive information.
• Ability to work independently in a dynamic, fast-paced startup environment.

Mina is a dynamic startup specializing in e-commerce logistics and fulfillment, providing a challenging yet rewarding environment for those who thrive in less structured settings. As a small company, Mina values the ability to navigate through fluidity and embraces the lack of stability that comes with the fast-paced world of startups, offering unique opportunities for growth and innovation in the e-commerce sector.