Executive Assistant to the CEO (f/m/d) @Mytheresa

mytheresa.com GmbH Germany; Aschheim; On-site; EUR 60,000 - 80,000; Full time

Job summary

mytheresa.com GmbH Germany is seeking an Executive Support Manager to work closely with the CEO and lead a team of Administrative Assistants. This role requires expertise in managing complex calendars and a proactive approach to stakeholder communication.

Ideal candidates will have over 5 years of experience supporting C-level executives and a passion for developing team members. The workplace offers a hybrid model, allowing for flexibility in work environments.

Qualifications

• 5+ years supporting C-level executives, preferably with experience leading teams.
• Expert in managing complex calendars in corporate environments.
• Highly organized and proactive under pressure.

Responsibilities

• Serve as a trusted partner to the CEO, managing a complex calendar.
• Lead and mentor a team of Administrative Assistants.
• Prepare agendas and materials for leadership meetings.

Skills

Complex calendar management

Stakeholder Management

Team leadership

Operational excellence

Fluency in English

Fluency in French

Job description

WHAT YOU WILL DO

• Executive Support (50%)
  • Calendar & Partnership: Serve as a trusted partner to the CEO; proactively manage a complex calendar and align schedules with business priorities.
  • Stakeholder Management: Act as the primary interface for internal/external stakeholders, ensuring seamless communication and follow-up.
  • Briefings & Logistics: Prepare agendas, presentations, and materials for leadership meetings; coordinate complex international travel and logistics.
  • Confidentiality: Handle sensitive business and personal matters with absolute discretion.
• Team Leadership & Operations (50%)
  • Team Lead: Lead, mentor, and develop a small team of Administrative Assistants, fostering a high-performing culture.
  • Resource Planning: Monitor capacity and distribute workload to ensure seamless administrative coverage across the company.
  • Operational Excellence: Optimize administrative processes, drive best practices, and lead hiring and onboarding for the team.
  • Projects & Budgets: Independently manage special projects, executive events, and budget tracking.

WHO YOU ARE

• Experience: 5+ years supporting C-level executives, with experience leading or mentoring admin teams.
• Skills: Expert in complex calendar management and navigating fast-paced corporate environments.
• Leadership: Collaborative, hands-on leadership style with a passion for developing others.
• Languages: Fluent in English (written & verbal); French is a plus.
• Working Style: Highly organized, proactive, and resilient under pressure.

LEGAL & EEO STATEMENTS

LuxExperience is an equal-opportunity employer. We encourage people with a diverse range of backgrounds to apply. We consider all applicants, regardless of race, national origin, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, disability, or any other legally protected characteristic. If you require reasonable accommodations in the hiring process, please let us know.

REQUIREMENTS

Experience Level: Mid-Senior Level
Workplace Type: Hybrid