Executive assistant (50%-100%) (m/f/d)

ng-voice; Hamburg; Hybrid; EUR 30,000 - 50,000; Part time

Benefits offered by this job

Flexible working hours

Mobility and wellness benefits

Home office budget

Job summary

A tech startup in Hamburg is seeking a skilled Executive Assistant to support the CEO, COO, and CTO. This role offers flexible working hours from part-time (50%) to full-time (100%). The ideal candidate will have strong organizational skills, communication abilities, and be fluent in German and English. This position allows for hybrid working arrangements and values a balanced work-life culture.

Qualifications

• Experience in an administrative role supporting senior management.
• Fluent in German and English (C1-C2); other languages are a plus.
• Discretion and confidentiality.

Responsibilities

• Manage busy calendars and arrange travel.
• Act as a point of contact among executives and partners.
• Prepare client presentations and internal board meetings.

Skills

Organizational skills

Interpersonal skills

Communication skills

Problem-solving

Fluent in German

Fluent in English

Tools

G-Suite

Microsoft 365

Slack

Job description

Executive assistant (50%-100%) (m/f/d) at ng-voice

Committed to building the next generation of 100% software-based mobile networks, ng-voice is creating innovative mobile infrastructure solutions and making them accessible for operators and enterprises that want to deploy future-proof networks.

Overview

We’re looking for a skilled and experienced Executive Assistant — ideally based in Hamburg — to support our CEO, COO, and CTO. The role can be structured as part-time (from 50%) up to full-time (100%), depending on your availability and preferences.

Responsibilities

• Manage proactively busy calendars, arrange international and local travel and provide high-quality support under tight deadlines
• Act as the point of contact among executives, employees, clients and other external partners
• Independently manage different workstreams and help to solve complex problems to support the management team
• Communicate with internal and external teams on deadlines and project progress
• Prepare client presentations and internal board meetings (e.g. compile briefing material)
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Filing and retrieving corporate records, documents, and reports
• Work closely with Office Management to manage and oversee duties at both office locations and provide general administrative support
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence

Requirements

• Excellent organizational, interpersonal, communication, and team skills
• Resourceful, detail-oriented, able to solve complex problems independently with a positive "can do" attitude
• High level of energy and motivation; ability to perform well in a highly dynamic environment and adapt quickly to changing priorities
• Ability to take ownership of processes and projects
• Experience in an administrative role supporting senior management
• Familiar with using various software, including word processing, spreadsheets, databases, and presentation software
• Discretion and confidentiality
• Professional level verbal and written communication skills
• Fluent in German and English (C1-C2); other languages are a plus

Nice to have

• Experience with any of the following: G-Suite, Personio, Spendesk, Confluence, Slack, Microsoft 365, Zoom

Culture and benefits

• Work-Life-Balance is a priority: Flexible working that suits you - hybrid remote culture
• Commitment to building a diverse team
• Culture of a fast-growing start-up with the maturity of an enterprise company
• Experience and knowledge valued over formal degrees
• Entrepreneurial culture and flat hierarchies
• Mobility, fitness, language class, and wellness benefits (for full-time employees)
• Home office budget (for full-time employees)

Seniority level

• Mid-Senior level

Employment type

• Part-time to full-time (50% to 100%), depending on availability

Job function

• Other

Industries

• IT Services and IT Consulting