Executive Assistant to Founder – Startup Support

Jobtailor; Deutschland; Hybrid; EUR 50.000 - 80.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an experienced Executive Assistant to support a first-time founder in a fast-paced startup environment. You will manage calendar traffic, draft communications, and coordinate meetings both virtually and in person.

You will help prepare the founder for investor calls, onboarding demos, and networking, while ensuring nothing slips through the cracks. Proficiency with Google Workspace and Slack is essential.

Qualifikationen

• 3+ years of experience as an Executive Assistant or similar supporting a founder or senior executive.
• Excellent written English; able to draft emails in someone else's voice.
• Highly organized with ability to track a large volume of ongoing conversations and follow-ups.
• Comfortable working with a first-time founder who is building trust in delegation.
• Tech-savvy; proficient with Google Workspace, Slack, and similar tools.

Aufgaben

• Own scheduling for high-volume virtual and in-person meetings, including VC meetings, demos, and onboarding calls.
• Track ongoing conversations, follow-ups, and introductions to ensure nothing slips.
• Prepare the founder for VC meetings, customer calls, and networking conversations.
• Draft emails and messages on the founder's behalf with review-before-send for sensitive communications.
• Assist with monthly investor updates and ad hoc personal/business administration and logistics.

Kenntnisse

Executive support

Meeting scheduling

Email drafting

Organizational skills

Startup experience

Tools

Google Workspace

Slack

Jobbeschreibung

Own scheduling across a high volume of virtual and in-person meetings — VC meetings, networking, demos, and customer onboarding calls.
Track ongoing conversations, follow-ups, and introductions to ensure nothing is dropped.
Prepare the founder for VC meetings, customer calls, and networking conversations.
Draft emails and messages on the founder's behalf based on quick verbal direction, with review-before-send for sensitive communications.
Support drafting and coordinating monthly investor updates.
Handle ad hoc personal/business administration and logistics as trust builds.

Requirements

• 3+ years of experience as an Executive Assistant, Executive Coordinator, or similar role supporting a founder or senior executive — startup experience is a strong plus.
• Excellent written English; comfortable drafting emails and messages in someone else's voice.
• Highly organized, with the ability to track a large volume of ongoing conversations, follow-ups, and introductions without anything slipping.
• Comfortable working closely with a first-time founder who is still building trust in delegation — patient, clear, and consistent rather than needing everything spelled out twice.
• Tech-savvy and comfortable with Google Workspace, Slack, and similar tools.

Core Competencies

Demonstrates strong organizational skills and the ability to manage high volumes of meetings and communications effectively. Proficient in drafting professional correspondence and supporting senior executives in a fast-paced startup environment.

Highest-signal resume keywords

• Executive Assistant Experience
• Meeting Scheduling
• Email Drafting
• Organizational Skills
• Google Workspace Proficiency

Soft Skills

• Clear Communication
• Patience
• Consistency

Industry Keywords

• Startup Experience
• Investor Updates
• Customer Onboarding
• Virtual Meetings
• In-Person Meetings

Tools & Technologies

• Google Workspace
• Slack