Document Controller

Mercury Engineering; Frankfurt; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading engineering firm seeks a project administrator in Frankfurt. The role involves managing documentation, coordinating project details, and ensuring effective communication among project members. Ideal candidates will have strong organizational skills and relevant experience in the engineering or construction sectors.

Qualifikationen

• Minimum 2 years relevant experience.
• Ability to manage site paperwork and liaise effectively.
• Experience using document management systems is an advantage.

Aufgaben

• Gathering and documenting project details.
• Managing document control systems and distribution.
• Liaising with project teams and clients.

Kenntnisse

Multitasking

Organizational skills

Interpersonal skills

Tools

BIM360

SAP

Microsoft Office

Jobbeschreibung

Functional Functional Always active The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic communications network. Preferences Preferences The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user. Statistics Statistics The technical storage or access that is used exclusively for statistical purposes. The technical storage or access that is used exclusively for anonymous statistical purposes. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Marketing Marketing The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes.

Beware of Fraudulent Mercury Job Postings. Fraudsters may be posting fake job listings claiming to be from Mercury. Legitimate Mercury job offers will never ask for personal information or upfront payments. Always verify job postings through official Mercury channels.

Mercury is the European leader in construction solutions.

We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.

We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection, and Technical Support Services (TSS).

At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

Key Responsibilities of the Role

• Gathering information for implementing the new project.
• Documenting the project details.
• Working on Digital platforms such BIM 360, ACC, Procore, CX Alloy and Asite etc.
• Management of document control software system ensuring that all parties receive adequate training and then use the system.
• Ensuring the timely distribution of documents & drawings to project personnel.
• Working in accordance with company procedures & guidelines.
• Distribution of drawing transmittals, Reviews, RFI’s and submittals to client, designers and subcontractors.
• Submission of documents and creating transmittals
• Receiving and full quality check of all drawings and documents transmitted by the lead consultants.
• Implementing and checking the naming convention on the project as per the company and project requirements.
• Tracking the pending documents through weekly progress reports.
• Notifying the involved for taking appropriate action on the pending documents.
• Export files in the required format.
• Managing and tracking the time management system, reporting regularly.
• Return of quarantined documents to the issuer for full correction and re-issue.
• Maintenance of controlled document registers and associated documentation.
• Update the master document register (MIDP) on daily basis.
• BIM360 (or any other platform used on the project) Administration: adding members licenses, adding new companies.
• Implement, upload and manage the O&M file on the project and transfer all the information to the client platform as per the project requirements.
• Full control of Mercury platform and the client platform.
• Assistance with day to day activities, including administration duties, helping develop SOP’s, training, Document creation etc.
• Data entry on SAP, Running SAP reports and queries.
• Maintain up to date Org Charts.
• Taking meeting minutes where required for PM.
• Liaising with Scheduler, Safety Manager, Client, project team ..etc.
• Developing and maintaining filing systems.
• General Administration including typing, printing.
• Cover for the Time Administration of the Project when required.
• All other duties associated with this role.

Essential Criteria for the Role:

• Min 2 years relevant experience
• PC literate with competency in Microsoft Word, Excel, Outlook
• Ability to liaise and manage all site paperwork
• Excellent telephone manner
• Ability to multitask and work under pressure
• Strong interpersonal and Organisational skills
• Pride in the quality and presentation of work
• Experience in the construction or engineering industry advantage but not essential
• Experience using document management system BIM360 / ACC
• SAP experience advantage but not essential as full training will be given
• Country language advantageous.

Mercury is an equal opportunities employer.