Document Controller

Vivid Resourcing Ltd; Düsseldorf; Vor Ort; EUR 28.000 - 41.000; Teilzeit

Zusammenfassung

Vivid Resourcing Ltd is seeking a Document Controller for a part-time freelance contract in Düsseldorf. You will manage project documentation throughout its lifecycle, ensuring accurate recording, controlled distribution and easy access for project teams.

The role supports engineers and project managers across technical projects, requiring strong organisational skills, attention to detail, and fluency in English.

Qualifikationen

• Experience as a Document Controller or in a similar document management role.
• Experience in engineering, construction, industrial, or technical projects.
• Strong knowledge of document control processes and version management.
• Experience managing technical or project documentation.
• Fluent English; German skills advantageous.
• Able to work effectively on a part-time basis.

Aufgaben

• Manage and maintain project documentation and document registers.
• Control receipt, review, distribution and archiving of documents.
• Ensure documents are version controlled and issued to stakeholders.
• Maintain drawings, specifications, reports and other technical docs.
• Monitor document workflows and follow up on reviews/approvals.
• Coordinate submissions between internal teams, clients, contractors and suppliers.
• Prepare document control reports for stakeholders.
• Ensure documentation is ready for audits, handovers and close-out.

Kenntnisse

Document control

MS Office

Communication skills

Attention to detail

English language

German language (advantageous)

Tools

Document management systems

Project collaboration platforms

Jobbeschreibung

Part-Time Document Controller | Freelance Contract, Düsseldorf

Location: Düsseldorf, Germany
Contract: Part-time contract

Our client is an established organisation operating within the engineering and industrial sector, supporting complex projects where accurate documentation and effective information management are essential.

They are currently looking for an experienced Document Controller to join their team on a part-time basis in Düsseldorf.

The job

As a Document Controller, you will be responsible for managing project documentation throughout its lifecycle, ensuring documents are accurately recorded, controlled, distributed and easily accessible to the relevant project teams.

Working on a part-time basis, you will support engineers, project managers, contractors and other stakeholders to ensure documentation is maintained in line with project requirements and company procedures.

Main responsibilities

• Manage and maintain project documentation and document registers
• Control the receipt, review, distribution and archiving of project documents
• Ensure documents are correctly version controlled and issued to relevant stakeholders
• Maintain accurate records of drawings, specifications, reports and other technical documentation
• Monitor document workflows and follow up on outstanding reviews and approvals
• Ensure documentation is stored and managed in accordance with project procedures
• Coordinate document submissions between internal teams, clients, contractors and suppliers
• Support project teams with document retrieval and information requests
• Identify document control issues and ensure they are resolved promptly
• Prepare document control reports and provide updates to project stakeholders
• Ensure project documentation is complete and available for audits, handovers and project close-out

Requirements

• Previous experience in a Document Controller or similar document management role
• Experience working within an engineering, construction, industrial or technical project environment
• Strong understanding of document control processes and version management
• Experience managing technical or project documentation
• Strong organisational skills and attention to detail
• Confident communicating with multiple project stakeholders
• Good working knowledge of Microsoft Office
• Experience with document management systems or project collaboration platforms
• Fluent or strong working knowledge of English
• German language skills would be advantageous
• Able to work effectively on a part-time basis

The offer

• Part-time contract opportunity
• Düsseldorf-based position
• Opportunity to work within a technical project environment
• Role supporting engineering and project teams
• Flexible working arrangement, with specific hours to be discussed