Document Controller / Site Administrator

ICDS Group; Frankfurt; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A construction company is seeking a proactive Document Controller / Site Administrator for a project in Frankfurt. The ideal candidate will manage project documentation and support the on-site team, requiring fluency in both German and English. Responsibilities include tracking site correspondence, ensuring documentation accuracy, and providing administrative support to the Contracts Manager. Strong organizational skills, attention to detail, and experience with MS Office are essential. This is a full-time position offering a structured work environment.

Qualifikationen

• 1–3 years’ experience in an administrative or document control role, preferably in construction.
• Ability to manage multiple tasks and prioritise effectively.
• High level of attention to detail.

Aufgaben

• Manage, track, and record all general site correspondence.
• Ensure all project documentation is updated and controlled.
• Provide administrative support to the Contracts Manager.

Kenntnisse

Fluent in German and English

Strong organisational skills

Attention to detail

Tools

MS Office (Word, Excel, Outlook)

Document management systems

Jobbeschreibung

Frankfurt, Germany

We are seeking a proactive and organised Document Controller / Site Administrator to support our expanding construction project in Frankfurt. The successful candidate will play a crucial role in managing project documentation, coordinating administrative tasks, and supporting the on-site team. Fluency in German and English is essential for this role.

Key Responsibilities

• Manage, track, and record all general site correspondence using internal databases.
• Ensure all project documentation is stored, updated, and controlled in line with company procedures.
• Assist in the administration of labour records, plant, materials, and returns.

Site Administration

• Provide comprehensive administrative support to the Contracts Manager and wider project team.
• Coordinate day-to-day site office activities to ensure smooth operations.
• Support the Health & Safety team with the administration and recording of safety documentation.
• Work closely with the Contracts Manager, site management, and project teams to support overall project delivery.
• Maintain clear communication across departments to facilitate efficient workflow and document handling.

Specific Requirements

• 1–3 years’ experience in a similar administrative or document control role (construction industry experience is an advantage).
• Fluent in German and English (written and spoken).
• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Proficient in MS Office (Word, Excel, Outlook) and experience with databases or document management systems.
• High level of attention to detail and the ability to work in a fast-paced environment.

Ideal Candidate

You are detail-oriented, reliable, and proactive, with strong communication skills and the ability to work collaboratively within a project team. You thrive in a structured environment and take pride in ensuring documentation accuracy and administrative efficiency.

How to Apply

To apply for this position, please send your CV or contact:

Lee Parker

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative
• Construction