Commercial Office Administrator (m/f/d)

Arbeitsagentur; Frankfurt; On-site; EUR 45,000 - 62,000; Full time

Job summary

Arbeitsagentur in Frankfurt seeks an experienced Executive Assistant to manage the Commercial Director’s calendar, travel, and meetings. You will support budgeting, prepare reports and presentations, and organize events while ensuring smooth information flow across departments.

Fluency in English is required; German language skills are a plus. The role involves discreet handling of confidential information and contributing to Agile Working initiatives in a dynamic, international environment.

Qualifications

• Strong background in executive support or similar role.
• Experience providing confidential administrative assistance.
• Proficiency with MS Office suite (PowerPoint, Excel, Word, Outlook, Teams).
• Excellent written and spoken English; German is a plus.

Responsibilities

• Manage the Commercial Director’s calendar, travel arrangements, and appointments.
• Coordinate executive briefings and support management meetings.
• Handle correspondence and communication with internal and external stakeholders.
• Support budgeting and prepare reports/presentations.
• Organize events, workshops, and team meetings.
• Ensure information flow across departments and support Agile Working initiatives.
• Provide administrative support to the CEO when in Frankfurt office.

Skills

Executive support

MS Office

Communication skills

Multitasking

Discretion

English language

Education

Commercial training

Executive assistant experience

Tools

PowerPoint

Excel

Word

Outlook

Teams

Job description

The role requires excellent organizational skills, strong attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities in a dynamic and international environment.

• Manage the Commercial Director’s calendar, travel arrangements, and appointments
• Coordinate executive briefings and support management meetings
• Handle correspondence, emails, and communication with internal and external stakeholders
• Support budgeting
• Prepare reports and presentations
• Organize events, workshops, and team meetings
• Ensure effective communication and information flow across departments
• Support Agile Working initiatives within the Commercial Community
• Coordinate and follow up on input for meetings and projects
• Provide administrative support to the CEO when present at the Frankfurt office

Ihr Profil:

Preferred Qualities

Proactive, reliable, service-oriented and hands-on. Excellent organizational, planning and multitasking skills. Strong communication and interpersonal skills. Discreet and professional. Able to manage priorities in a dynamic environment and work collaboratively.

• Completed commercial training or a comparable qualification
• Previous experience in executive assistance or a similar role
• Strong MS Office skills, particularly PowerPoint, Excel, Word, Outlook, and Teams
• Fluent in English; German skills are considered an asset
• Exemplary communication skills, both oral and written
• Experience in an international and fast-paced business environment is a plus