Office & Administration Manager (m/f/d)

CS-International GmbH - Career; Ratingen; On-site; EUR 42,000 - 62,000; Full time

Job summary

CS-International GmbH is seeking an Office & Administration Manager to support our growing international organization. You will act as a central contact for management, staff, candidates and external partners, handling office administration, recruitment support and people operations.

The role involves coordination of international entities, document management, and process optimization, with a focus on structured, reliable and discreet handling of sensitive information.

Qualifications

• Completed commercial or business administration training or equivalent professional experience.
• Structured, accurate and independent approach to work.
• Strong organizational skills and the ability to manage several tasks and deadlines simultaneously.
• Proactive mindset and the confidence to follow up on missing information.
• Proficient use of Microsoft Office applications.
• Professional and dependable with a high level of discretion.
• Very good written and spoken German; Good written and spoken English.
• Willingness to independently familiarize with new administrative topics.

Responsibilities

• General office administration and day-to-day office organization.
• Support recruitment processes and coordination of interviews.
• Assist onboarding, employee documentation and other people operations matters.
• Coordinate administrative matters for international entities and communicate with stakeholders.
• Prepare and maintain contracts, corporate documents and internal records.
• Research administrative requirements in different countries and support international setup.

Skills

Organizational skills

Time management

MS Office

German language

English language

Discretion

Proactive mindset

Communication

Education

Commercial/Business administration training

Tools

DATEV

ERP systems

Bookkeeping

Job description

Job Description

Please note: Applications can only be considered if they are submitted through our official application form. Applications sent by email or through other channels cannot be processed or taken into consideration.

We are looking for a reliable and highly organized Office & Administration Manager (m/f/d) to support our growing international organization.

CS-International GmbH operates in the trading card game, brand marketing, retail, events and entertainment industries. As our business continues to grow, our internal structures and international operations are becoming increasingly complex. We are therefore looking for someone who enjoys creating structure, taking ownership of administrative matters, ensuring that important tasks, documents and deadlines are handled reliably.

In this versatile position, you will be a central point of contact for our management team, employees, candidates, service providers and external partners. Your responsibilities will cover general office management, supporting/helping at recruitment and people operations, corporate administration and the coordination of our international entities.

Your responsibilities:

• Managing general office administration and day-to-day office organization
• Handling a wide range of administrative and organizational tasks
• Supporting the management team with documents, correspondence, appointmentsand follow-ups
• Supporting recruitment processes, including communication with applicants and coordination of interviews
• Assisting with onboarding, employee documentatio and other people operations matters
• Communicating with employees, candidates, service providers, tax advisors, payroll providers and public authorities
• Preparing, organizing and maintaining contracts, corporate documents, internal records and other important documentation
• Coordinating administrative matters relating to our international entities
• Researching administrative requirements and procedures in different countries
• Supporting the establishment and administrative setup of additional international entities
• Maintaining corporate information, authorizations, responsibilities, and statutory documentation
• Working closely with the management team and our HR and finance functions
• Helping us continuously improve and document our internal administrative processes

Qualifications

• Completed commercial or business administration training or equivalent professional experience
• A structured, accurateand independent approach to work
• Strong organizational skills and the ability to manage several tasks and deadlines simultaneously
• A proactive mindset and the confidence to follow up on missing information or unresolved matters
• Confident use of Microsoft Office applications
• A professional and dependable manner, combined with a high level of discretion
• Very good written and spoken German
• Good written and spoken English
• Willingness and ability to independently familiarize yourself with new administrative and international topics

Your Profile

An advantage, but not essential:

• Professional experience in office management, executive assistance, HR administration, or commercial administration
• Knowledge of bookkeeping, preparatory accounting, DATEV, or ERP systems
• A basic understanding of corporate structures, subsidiaries, shareholdings, or holding companies
• Experience working with tax advisors, payroll providers, public authorities, or international service providers

Nice to have:

• Dutch or Japanese language skills
• A valid Class B driving licence

We do not expect you to already have experience in every individual area. What matters most to us is that you work reliably, take responsibility, communicate clearly and are willing to learn. The position offers the opportunity to grow alongside an expanding international company and to gradually take ownership of increasingly important administrative and organizational responsibilities.