Assistant Project Hook Up (f/m/div)

Infineon Technologies Dresden AG & Co. KG; Dresden; On-site; EUR 32,000 - 52,000; Full time

Job summary

Infineon Technologies in Dresden is seeking an organized Project Hook Up Assistant to support the project management team in day-to-day operations.

You will coordinate meetings, maintain documentation, and handle administrative tasks including SAP data maintenance and invoicing, while communicating with internal and external stakeholders. Fluency in German (B2) and English is required.

Qualifications

• Completed commercial vocational training or a comparable qualification.
• Several years of professional experience in an administrative support, project management, or office management role.
• Strong organizational and coordination skills, with a structured, independent and proactive approach.
• Proficiency in Microsoft Office; SAP S/4HANA experience and reporting/presentation prep would be a plus.
• Excellent German (B2) and English; professional demeanor and customer/service mindset.

Responsibilities

• Support the Hook-Up Project Management Team in planning, coordinating and tracking project activities.
• Coordinate meetings, workshops, alignment sessions, and appointments with internal and external stakeholders.
• Prepare and maintain project documentation, status reports, meeting minutes, and management materials.
• Assist in managing project schedules, milestones, and progress documentation.
• Handle administrative tasks such as purchase requisitions, invoice processing, SAP data maintenance, and access rights coordination.
• Create reports and KPIs to support project management and identify process improvements.

Skills

Organizational skills

German language (B2) and English

MS Office proficiency

Customer/service mindset

Education

Commercial vocational training or equivalent

Tools

SAP S/4HANA

Job description

WeAreIn for jobs that impact everyone's life

Great ideas need people who turn them into reality. With your strategic mindset, creativity, and ability to bring people together, you will play a key role in turning innovations and ideas into successful outcomes.

As a Project Hook Up Assistant (f/m/div), you will help shape the foundation of our success: strong collaboration, effective communication, and clear structures and processes.

Are you in?

Your role

Key responsibilities in your new role

• Support the Hook-Up Project Management Team in planning, coordinating, and tracking project activities, ensuring smooth and efficient day-to-day project operations
• Coordinate meetings, workshops, alignment sessions, and appointments with internal stakeholders, suppliers, and external service providers, including preparation and follow-up activities
• Prepare and maintain project documentation, presentations, status reports, meeting minutes, and management materials, ensuring that all relevant project information remains accurate and up to date
• Assist in managing project schedules, tracking milestones, and documenting work progress and project outcomes
• Handle administrative tasks such as purchase requisitions, invoice processing, SAP data maintenance, as well as coordinating project-related access rights and authorizations
• Create reports, analyses, and key performance indicators (KPIs) to support project management activities, while working closely with the team to identify opportunities for process and workflow improvements

Your profile

You have a strong talent for organization combined with a pragmatic, hands-on mindset. You excel at building trusted and lasting relationships quickly and are able to confidently align and balance diverse interests. With your proactive and self-driven approach, you take ownership of topics and move them forward independently, while maintaining a clear overview even in a dynamic project environment and challenging situations.

Qualifications and skills to help you succeed

• Completed commercial vocational training or a comparable qualification
• Several years of professional experience in an administrative support, project management, or office management role
• Strong organizational and coordination skills, combined with a structured, independent, and proactive way of working
• Proficiency in Microsoft Office applications, ideally complemented by experience with SAP S/4HANA as well as reporting and presentation preparation
• Excellent German (B2) and English language skills, along with a professional demeanor, strong communication skills, and a customer- and service-oriented mindset

WeAreIn for driving decarbonization and digitalization.

As a global leader in semiconductor solutions in power systems and IoT, Infineon enables game-changing solutions for green and efficient energy, clean and safe mobility, as well as smart and secure IoT. Together, we drive innovation and customer success, while caring for our people and empowering them to reach ambitious goals. Be a part of making life easier, safer and greener.

Are you in?

We are on a journey to create the best Infineon for everyone.

We strive to create the best Infineon for everyone.

We welcome applicants for who they are and offer a workplace built on trust, openness, respect and equal opportunity.

Our hiring decisions are based on skills and experience. Even if you don't meet every requirement, we encourage you to apply.

Please let your recruiter know if you need any accommodations during the interview process.

Learn more about our various contact channels and about Diversity & Inclusion at Infineon.

Susan Götzel