Right-Hand to Two Executives (Remote)

INGEPSY; Bogotá ciudad; Presencial; COP 186.840.000 - 280.260.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid Time Off

Holidays observed

Remote work

Descripción de la vacante

INGEPSY is seeking an Executive Assistant to support two senior executives at the firm. This high-trust role manages calendars, inbox triage, meetings, contracts, and key files, acting as the operational backbone.

You will work independently, anticipate needs, and coordinate across time zones. Proficiency with Microsoft 365, LinkedIn outreach, and CRM duties will help you excel. This is a 100% remote, full-time position with US business hours.

Formación

• 3 to 5 years of experience as an Executive Assistant directly supporting senior executives.
• Strong calendar and diary management across shifting schedules and time zones.
• Excellent written and spoken English for professional communication on behalf of senior principals.
• Proven ability to work independently with minimal supervision.
• Comfortable supporting two executives simultaneously and balancing priorities across both.
• Proficient with Microsoft 365 (Outlook, Word, Excel, SharePoint).
• Exceptional organizational skills with attention to detail under pressure.

Responsabilidades

• Own complex calendar management for two executives across time zones.
• Coordinate meetings, calls, and appointments end to end with logistics.
• Triage and prioritize inboxes; draft follow ups with appropriate tone.
• Capture meeting notes and follow up on actions.
• Prepare, adjust, and file executed agreements including NDAs; maintain records in SharePoint.
• Maintain CRM, conduct LinkedIn outreach on executives’ behalf, light business development support.
• Arrange travel with detailed itineraries and logistics.
• Identify workflow improvements and drive adoption of better tools.

Conocimientos

Calendar management

Inbox triage

Independent working

English communication

Time zone coordination

Organizational skills

MS 365 proficiency

Herramientas

Outlook

Word

Excel

SharePoint

LinkedIn outreach

HubSpot / CRM

Descripción del empleo

INGEPSY is seeking an Executive Assistant to support two senior executives at the firm. This high-trust role manages calendars, inbox triage, meetings, contracts, and key files, acting as the operational backbone.

You will work independently, anticipate needs, and coordinate across time zones. Proficiency with Microsoft 365, LinkedIn outreach, and CRM duties will help you excel. This is a 100% remote, full-time position with US business hours.