Strategic Executive Assistant to CEO — Remote (Startup)

INGEPSY; Colombia; A distancia; COP 186.840.000 - 280.260.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work flexibility

Competitive compensation based on exp.

Direct impact on operations

Descripción de la vacante

INGEPSY is seeking an Executive Assistant to support the CEO across business and personal logistics in a fast-paced legal-tech startup. You will anticipate needs, juggle priorities, and take tasks off the CEO's plate before they become urgent.

You’ll manage the CEO’s inbox, calendar, travel, and event logistics, coordinate with stakeholders, and handle confidential information with airtight discretion. This role offers remote collaboration with a US time overlap and direct impact on operations.

Formación

• Proven experience as an Executive Assistant, ideally in a startup or fast‑paced environment.
• Travel planning chops — airlines, hotels, points/rewards programs, and complex itineraries.
• Sharp organizational and time‑management skills with genuine attention to detail.
• A proactive, flexible mindset — you spot what's needed and handle it before it's urgent.
• Strong written and verbal communication skills.
• Comfort with Google Workspace and similar productivity tools.

Responsabilidades

• Own the CEO's inbox — triage, prioritize, and ensure timely responses.
• Run the calendar — schedule meetings, resolve conflicts, and keep momentum.
• Handle all travel end-to-end — flights, hotels, cars, points/rewards, and rebooking.
• Coordinate conference and event logistics — booth orders, registrations, on‑site details.
• Act as liaison between CEO and stakeholders with timely, professional communication.
• Take on business and personal admin tasks while maintaining discretion.
• Take on special projects and research, handling confidential information with airtight discretion.

Conocimientos

Proven EA experience

Travel planning

Organizational skills

Proactive mindset

Strong communication

Google Workspace familiarity

Herramientas

Notion

AI tools

Descripción del empleo

INGEPSY is seeking an Executive Assistant to support the CEO across business and personal logistics in a fast-paced legal-tech startup. You will anticipate needs, juggle priorities, and take tasks off the CEO's plate before they become urgent.

You’ll manage the CEO’s inbox, calendar, travel, and event logistics, coordinate with stakeholders, and handle confidential information with airtight discretion. This role offers remote collaboration with a US time overlap and direct impact on operations.