Remote Property Admin & Operations Specialist

Dynamics ATS; Colombia; Remote; COP 22,320,000 - 39,060,000; Full time

Job summary

DOXA is seeking a detail-oriented Administrative Assistant to provide essential administrative and operational support to property management teams. You’ll manage confidential information, handle multiple priorities, and meet tight deadlines.

Based in Colombia with remote work, you’ll use Microsoft Word, Excel, Outlook, SharePoint, and Yardi Voyager familiarity to maintain records, process deposits, rent payments, and vendor onboarding.

Qualifications

• Bachelor’s degree in a related field is required.
• 2+ years as Administrative Assistant, preferably in property management.
• Proficiency with Word, Excel, Outlook, SharePoint; strong written and verbal communication.

Responsibilities

• Manage deposit accounting weekly and ensure checks are mailed per policy.
• Communicate with staff via Outlook and Teams.
• Create and save documents via SharePoint.
• Analyze data for validity and accuracy.
• Format and sort data using Excel and Word.
• Provide administrative support to regional property supervisors.
• Handle confidential and time-sensitive material.
• Onboard new properties and set up vendors.
• Order office supplies with supervisor approval.
• Assist with offboarding and closing properties.
• Process rent payments received by mail.
• Cover reception desk when needed.
• Maintain confidentiality per policy.
• Schedule meetings and appointments for the supervisor.
• Prepare notices such as rent increases and 30/60-day terminations.

Skills

Word

Excel

Outlook

SharePoint

Data management

Analytical

Reporting

Document management

Communication

Education

Bachelor's degree

Tools

Yardi Voyager

Job description

DOXA is seeking a detail-oriented Administrative Assistant to provide essential administrative and operational support to property management teams. You’ll manage confidential information, handle multiple priorities, and meet tight deadlines.

Based in Colombia with remote work, you’ll use Microsoft Word, Excel, Outlook, SharePoint, and Yardi Voyager familiarity to maintain records, process deposits, rent payments, and vendor onboarding.