Remote Executive Assistant & Project Leader

VargasAndrews; Colombia; Remote; COP 49,305,000 - 59,058,000; Part time

Benefits offered by this job

Health insurance

Work from home

Job summary

VargasAndrews is seeking an Executive Assistant & Project Manager to support senior leadership in a remote, international contracting engagement. You will manage calendars, prepare materials, and coordinate with clients and finance professionals.

The role emphasizes proactive planning, risk awareness, and clear communication, with a client-facing component and the ability to align with PT business hours. Prior accounting or professional services exposure is preferred.

Qualifications

• Strong experience as an Executive Assistant or similar role supporting senior executives.
• Excellent written and verbal English communication.
• Ability to manage projects and cross-functional deliverables, not just administrative tasks.
• Proactive, resourceful, and able to anticipate needs and move work forward.

Responsibilities

• Provide high-level support to senior leadership and coordinate executive priorities.
• Manage complex calendars, meetings, and competing priorities.
• Monitor communications and follow up on action items.
• Prepare agendas, presentations, and briefing materials.
• Attend meetings, capture decisions, and ensure follow-through.
• Coordinate client requests with internal professionals and external stakeholders.
• Support onboarding, invoicing coordination, and accounts receivable follow-up as needed.

Skills

Executive support

Project management

Calendar management

English communication

Microsoft 365

AI tools (ChatGPT/Copilot)

Client coordination

Time-zone alignment

Hubstaff

Tools

Microsoft 365

Hubstaff

CRM platforms

Job description

VargasAndrews is seeking an Executive Assistant & Project Manager to support senior leadership in a remote, international contracting engagement. You will manage calendars, prepare materials, and coordinate with clients and finance professionals.

The role emphasizes proactive planning, risk awareness, and clear communication, with a client-facing component and the ability to align with PT business hours. Prior accounting or professional services exposure is preferred.