Remote Executive & Admin Support Specialist

Veta Virtual Inc.; Colombia; Remote; COP 165,505,000 - 235,526,000; Full time

Benefits offered by this job

Competitive USD salary

10 paid days off per year

100% remote (LATAM & Europe)

Career growth opportunities

People-first culture

Job summary

Veta Virtual is seeking an Administrative/Executive Assistant to support a US/Canadian client from a fully remote setup. You will work directly with managers and teams, handling projects, communications, documents, and daily operations from anywhere with a reliable home office.

The ideal candidate has 2+ years in administrative roles, exceptional organization, excellent English, and a proactive, discreet mindset. You will coordinate calendars, prepare reports, and manage travel across time zones.

Qualifications

• 2+ years of experience in administrative, executive assistant, or virtual assistant roles.
• Excellent organization, time management, and attention to detail.
• Excellent written and verbal English with a professional, friendly tone.
• Proactive mindset; you anticipate needs and take initiative.
• Discretion with confidential information.
• Proficiency with Google Workspace and Microsoft Office.
• Comfort in a fast-paced environment with changing priorities.
• Reliable home office with high-speed internet.
• Full-time availability aligned with US business hours.
• Based in LATAM or Europe.

Responsibilities

• Track projects, tasks, and deadlines with reminders and follow-ups.
• Draft, proofread, and send polished emails, memos, and updates.
• Prepare reports, presentations, and documents; keep information organized.
• Coordinate meeting logistics across time zones from start to finish.
• Coordinate with vendors, contractors, and external partners.
• Keep digital files, spreadsheets, and databases clean and accessible.
• Manage calendars and schedule internal and external meetings.
• Support travel arrangements, events, and expense tracking as needed.
• Handle confidential business information with care and discretion.
• Solve small problems before they become big, staying calm under pressure.

Skills

2+ years exp

English fluency

Organizational skills

Communication skills

Proactivity

Discretion

Tools

Google Workspace

Microsoft Office

Job description

Veta Virtual is seeking an Administrative/Executive Assistant to support a US/Canadian client from a fully remote setup. You will work directly with managers and teams, handling projects, communications, documents, and daily operations from anywhere with a reliable home office.

The ideal candidate has 2+ years in administrative roles, exceptional organization, excellent English, and a proactive, discreet mindset. You will coordinate calendars, prepare reports, and manage travel across time zones.