Remote Executive Assistant: Calendar, Travel & CRM

The Village; Colombia; Remote; COP 46,136,000 - 53,234,000; Full time

Job summary

The Village is seeking an Administrative Assistant to support an executive and the team from a remote LATAM location. You will manage scheduling, travel arrangements, client follow-ups, payment reminders, and keep the CRM up to date.

We value clear communication, meticulous attention to detail, and the ability to stay organized and proactive without constant reminders. Your work will help ensure deadlines are met and important tasks are handled smoothly for the whole team.

Qualifications

• Experience as Administrative Assistant or similar support role.
• Experience managing calendars and coordinating meetings.
• Experience booking flights and organizing travel details.
• Strong written and verbal communication with clients.
• Experience using a CRM and maintaining client data.
• Excellent organizational and follow-up skills.
• Ability to work independently and handle confidential information.

Responsibilities

• Manage executive calendar, schedule meetings, and set reminders.
• Book flights and arrange travel itineraries.
• Coordinate client follow-ups and payment reminders.
• Update CRM with new leads and maintain accurate records.
• Organize files and administrative information.
• Assist with research, data entry, and document prep.
• Flag scheduling conflicts and pending items to the team.
• Support other admin duties as needed.

Tools

CRM software

Job description

The Village is seeking an Administrative Assistant to support an executive and the team from a remote LATAM location. You will manage scheduling, travel arrangements, client follow-ups, payment reminders, and keep the CRM up to date.

We value clear communication, meticulous attention to detail, and the ability to stay organized and proactive without constant reminders. Your work will help ensure deadlines are met and important tasks are handled smoothly for the whole team.