Client Services Manager LATAM

VargasAndrews; Colombia; Remote; COP 49,305,000 - 59,058,000; Part time

Benefits offered by this job

Health insurance

Work from home

Job summary

VargasAndrews is seeking an Executive Assistant & Project Manager to support senior leadership in a remote, international contracting engagement. You will manage calendars, prepare materials, and coordinate with clients and finance professionals.

The role emphasizes proactive planning, risk awareness, and clear communication, with a client-facing component and the ability to align with PT business hours. Prior accounting or professional services exposure is preferred.

Qualifications

• Strong experience as an Executive Assistant or similar role supporting senior executives.
• Excellent written and verbal English communication.
• Ability to manage projects and cross-functional deliverables, not just administrative tasks.
• Proactive, resourceful, and able to anticipate needs and move work forward.

Responsibilities

• Provide high-level support to senior leadership and coordinate executive priorities.
• Manage complex calendars, meetings, and competing priorities.
• Monitor communications and follow up on action items.
• Prepare agendas, presentations, and briefing materials.
• Attend meetings, capture decisions, and ensure follow-through.
• Coordinate client requests with internal professionals and external stakeholders.
• Support onboarding, invoicing coordination, and accounts receivable follow-up as needed.

Skills

Executive support

Project management

Calendar management

English communication

Microsoft 365

AI tools (ChatGPT/Copilot)

Client coordination

Time-zone alignment

Hubstaff

Tools

Microsoft 365

Hubstaff

CRM platforms

Job description

Job post summary Pay: From USD $1,500 per month Job description: Location: Latam, Remote Engagement: Independent Contractor Schedule: Day Shift, aligned with Pacific Time (PT) business hours Industry: Professional Services / Outsourced Accounting & Finance Reports To: Senior Leadership

Company Overview

Our client is an international professional services organization supporting businesses across multiple markets. The organization provides outsourced accounting, finance, and business support services. Due to the confidential nature of the search, additional company information will be shared with qualified candidates as they progress through the recruitment process.

Role Purpose

The Executive Assistant & Project Manager provides high-level executive support while managing projects, priorities, and initiatives on behalf of senior leadership. The role requires someone who can anticipate executive needs, manage competing priorities, protect leadership's time, and take ownership of projects from planning through completion. The individual will coordinate stakeholders, monitor timelines and deliverables, identify risks or delays, and ensure agreed actions are followed through. While executive support is the primary focus, the role also has a client-facing component. The successful candidate will communicate with clients and coordinate with Accountants, CFOs, Financial Directors, and other professionals supporting outsourced accounting and finance engagements. Technical accounting work is not part of the role, but previous exposure to accounting, finance, or professional services is preferred.

Key Responsibilities

• Provide high-level support to senior leadership and serve as a key coordination point for executive priorities.
• Manage complex calendars, meetings, appointments, and competing priorities.
• Monitor communications, identify matters requiring attention, and maintain follow-up items.
• Prepare meeting agendas, presentations, reports, briefing materials, and other business documents.
• Attend meetings, capture decisions and action items, and ensure appropriate follow-through.
• Anticipate executive needs and proactively address scheduling, information, and coordination requirements.
• Handle confidential client and business information with discretion.

Project Management

• Manage assigned projects and initiatives from planning through completion.
• Establish and maintain project plans, timelines, milestones, deliverables, and action items.
• Coordinate internal and external stakeholders and maintain clarity around responsibilities and deadlines.
• Monitor progress and proactively follow up on outstanding commitments.
• Identify potential risks, delays, dependencies, and missing information and elevate when appropriate.
• Maintain clear visibility of project status for leadership.
• Support improvements to recurring processes, workflows, templates, and documentation.

Client & Stakeholder Coordination

• Support communication and coordination with clients and external stakeholders.
• Coordinate client requests with Accountants, CFOs, Financial Directors, and other internal professionals.
• Help ensure client requests reach the appropriate person and when needed.
• Maintain professional and responsive communication with clients.
• Support client onboarding, proposal preparation, invoicing coordination, and accounts receivable follow-up where required.
• Recognize requests requiring technical accounting or financial expertise and coordinate them accordingly.

Qualifications & Experience

Non-Negotiable

• Strong experience as an Executive Assistant, Senior Executive Assistant, Executive Coordinator, or similar role supporting senior executives.
• Demonstrated responsibility for managing projects, initiatives, or cross-functional deliverables, not solely providing administrative support.
• Strong calendar, meeting, communication, and executive-priority management experience.
• Excellent written and verbal English communication.
• Strong critical thinking, problem-solving, organization, and attention to detail.
• Strong emotional intelligence and professional judgment.
• Proactive and resourceful, with demonstrated ability to anticipate needs and independently move work forward.
• Comfortable communicating with clients, executives, and senior stakeholders.
• Strong ownership and follow-through across multiple simultaneous priorities.
• Strong working knowledge of Microsoft 365.
• Practical experience using AI tools such as ChatGPT, Microsoft Copilot, Claude, or similar tools for professional work.
• Able and willing to consistently provide services during the Philippine night shift aligned with Pacific Standard Time (PT) business hours.
• Comfortable using Hubstaff for time tracking and engagement-related reporting.

Preferred

• 5+ years of Executive Assistant or executive support experience.
• Experience supporting founders, partners, C-suite executives, or senior leadership.
• Experience independently managing projects from initiation through completion.
• Exposure to accounting, finance, bookkeeping, outsourced accounting, consulting, or professional services.
• Experience working with U.S. or other international clients.
• Experience coordinating with Accountants, CFOs, Financial Directors, or other finance professionals.
• Experience with project management, CRM, and workflow-management platforms.

Benefits

• Health insurance
• Work from home