Remote Executive Assistant — Project & Recruitment Support

Virtual Assist; Colombia; Remote; COP 27,900,000 - 55,800,000; Full time

Benefits offered by this job

Paid training

Work from home

Job summary

Virtual Assist is seeking a highly organized Executive Assistant to provide administrative, scheduling, recruitment, and project management support to company leadership. The ideal candidate has excellent English communication skills, strong attention to detail, and a proven background in project management or operations.

You will manage calendars, schedule meetings, support recruiting, maintain records, and coordinate with teams using tools like Asana, Trello, Monday.com, Google Workspace, and

Qualifications

• 2–3 years of experience as EA/VA/PM support.
• Excellent written and verbal English.
• Strong appointment-setting and calendar management.
• Experience creating and managing job postings on Indeed, LinkedIn, Facebook.
• Experience with recruitment and candidate coordination is a plus.
• Proficient with Google Workspace and PM tools.
• Familiarity with CRM systems.
• Excellent organizational and time-management skills.

Responsibilities

• Manage executive calendars, schedules, and appointments.
• Schedule meetings and coordinate with multiple parties.
• Send confirmations, reminders, and calendar invites.
• Coordinate internal and external meetings and communications.
• Assist with recruitment and candidate coordination.
• Create, publish, and manage job postings on hiring platforms.
• Maintain records of candidates, applications, and interviews.
• Support project management by tracking tasks and status.
• Use PM tools like Asana, ClickUp, Trello, Monday.com or Notion.
• Prepare reports, documents, and presentations.
• Manage emails, files, and communications.
• CRM updates and lead tracking.
• Organize internal processes and workflows.
• Provide status updates to leadership.
• Deliver other admin and project-related duties.

Skills

Executive support

Calendar management

Recruitment coordination

Project coordination

English communication

Organization

Tools

Google Workspace

Asana

ClickUp

Trello

Monday.com

Notion

CRM systems

Job description

Virtual Assist is seeking a highly organized Executive Assistant to provide administrative, scheduling, recruitment, and project management support to company leadership. The ideal candidate has excellent English communication skills, strong attention to detail, and a proven background in project management or operations.

You will manage calendars, schedule meetings, support recruiting, maintain records, and coordinate with teams using tools like Asana, Trello, Monday.com, Google Workspace, and