Facilities Admin Specialist: Office Ops & Assets

Agencia de empleo Cafam; Bogotá; On-site; COP 29,016,000 - 46,872,000; Full time

Benefits offered by this job

Indefinite-term employment contract

Job summary

Kuehne+Nagel in Bogotá, Colombia seeks an Administration Specialist to maintain office facilities, support infrastructure tasks, and manage fixed asset records. You will coordinate maintenance, assist with facility improvements, and ensure warranties are addressed, enabling a safe and efficient workplace.

The role requires degree in Business Administration or related field, strong Excel skills, and the ability to collaborate with multiple stakeholders to keep operations running smoothly.

Qualifications

• Degree or technical qualification in Business Administration, Administrative Management, Facilities Management, or related field.
• Experience coordinating office maintenance and providing administrative support for physical infrastructure.
• Knowledge of fixed asset management, including tracking and documentation.
• Experience following up on warranties related to office renovations or facility works.
• Intermediate to advanced Excel skills.
• Strong organizational, planning, communication, and follow-up skills.
• Attention to detail and ability to coordinate multiple requests and activities.
• Proactive, service-oriented approach and ability to collaborate with stakeholders.

Responsibilities

• Coordinate and follow up on office maintenance activities to keep facilities in good operating condition.
• Provide administrative support for physical infrastructure, including office improvements and repairs.
• Manage fixed asset records with accurate documentation and follow-up.
• Monitor post-delivery warranties for office renovations and coordinate with suppliers.
• Support coordination of vendors, maintenance requests, and infrastructure-related services.
• Prepare and maintain administrative reports and tracking tools for costs and pending requirements.
• Use Excel to organize information and support reporting and decision-making.
• Collaborate with internal stakeholders to resolve facility and administrative needs.

Skills

Organizational skills

Planning

Communication

Follow-up

Multitasking

Stakeholder collaboration

Attention to detail

Proactive service orientation

Education

Business Administration / Administrative Management / Facilities Management degree

Tools

Excel

Job description

Kuehne+Nagel in Bogotá, Colombia seeks an Administration Specialist to maintain office facilities, support infrastructure tasks, and manage fixed asset records. You will coordinate maintenance, assist with facility improvements, and ensure warranties are addressed, enabling a safe and efficient workplace.

The role requires degree in Business Administration or related field, strong Excel skills, and the ability to collaborate with multiple stakeholders to keep operations running smoothly.