Facilities Admin Specialist – Permanent Role

De La Hacienda Puertas De Granada Sas; Cundinamarca; On-site; COP 30,000,000 - 48,000,000; Full time

Job summary

Kuehne+Nagel is seeking an Administration Specialist to maintain office facilities, manage fixed assets, and support infrastructure projects. You will coordinate maintenance, track warranties, and ensure efficient administrative processes across the organization.

The role requires meticulous attention to detail, strong Excel skills, and proactive collaboration with internal stakeholders to keep operations running smoothly.

Qualifications

• Must have degree or technical qualification in Business Administration, Administrative Management, Facilities Management, or related field.
• Experience coordinating office maintenance and providing administrative support for physical infrastructure.
• Knowledge of fixed asset management, tracking, documentation, and record maintenance.
• Experience following up on warranties and issues related to renovations or facility works.
• Intermediate to advanced Excel skills.
• Strong organizational and communication abilities with attention to detail.

Responsibilities

• Coordinate and follow up on office maintenance to keep facilities in good condition.
• Provide administrative support for physical infrastructure and office improvements.
• Manage fixed asset records and ensure accurate documentation.
• Monitor post-delivery warranties and coordinate with suppliers to resolve issues.
• Support vendor coordination for maintenance requests and services.
• Prepare administrative reports and tracking tools for costs and pending needs.
• Use Excel to organize data and support reporting and decision-making.
• Collaborate with stakeholders to resolve facility and administrative needs.

Skills

Organizational skills

Planning skills

Communication skills

Follow-up skills

Proactive service orientation

Education

Business Administration / Administrative Management degree

Tools

Excel

Job description

Kuehne+Nagel is seeking an Administration Specialist to maintain office facilities, manage fixed assets, and support infrastructure projects. You will coordinate maintenance, track warranties, and ensure efficient administrative processes across the organization.

The role requires meticulous attention to detail, strong Excel skills, and proactive collaboration with internal stakeholders to keep operations running smoothly.