Executive Administrative Assistant

Story of the Season; Colombia; Presencial; COP 28.836.936 - 34.540.945; Jornada completa

Descripción de la vacante

A sports media and tech company in Colombia is looking for a highly organized Administrative / Executive Assistant to support the CEO and Director of Operations. The role involves administrative support, project coordination, and ensuring internal processes remain smooth. Ideal candidates have a Bachelor's degree and exceptional attention to detail. Compensation starts at $750 USD per month with potential for raises based on performance. Email your application to [e-mail].

Formación

• Exceptional attention to detail and accuracy.
• Strong written and spoken English communication skills.
• Self-starter who learns quickly and takes initiative.

Responsabilidades

• Send and track invoices to clients and maintain accurate payment records.
• Support the CEO and COO with day-to-day administrative tasks and operational coordination.
• Track project progress across multiple departments.

Conocimientos

Attention to detail

Time management

Clear communication

Proactive attitude

Ability to manage multiple responsibilities

Educación

Bachelor’s degree (4-year degree required)

Herramientas

Monday.com

Asana

Descripción del empleo

StoryIt (Storyoftheseason.com) is a fast-growing boutique sports media and tech company servicing athletic departments for high school and college teams in the United States. We offer a wide range of individualized digital media and fundraising solutions. Since our inception, we have published over 2,500 digital magazines for more than 400 programs across the United States, and we have transformed the way coaches promote their programs and their players.

Administrative / Executive Assistant

We are seeking a highly organized, detail-oriented Administrative / Executive Assistant to support both the CEO and Director of Operations at storyoftheseason.com. This role requires someone who is organized, proactive, reliable, and capable of managing multiple responsibilities across departments. The ideal candidate is extremely detail-oriented, communicates clearly and professionally in English, and thrives in a fast-paced environment where organization and follow-through are critical. This position will provide operational, administrative, and project support across the organization, helping ensure internal processes run smoothly and that projects stay on track.

Key Responsibilities

Administrative & Operational Support

• Send and track invoices to clients and maintain accurate payment records
• Monitor outstanding invoices and send professional payment reminders to clients
• Maintain organized records of payments, invoices, and related documentation
• Support the CEO and COO with day-to-day administrative tasks and operational coordination

Project Coordination

• Track project progress across multiple departments
• Maintain and update project statuses within our project management system (Monday.com)
• Ensure tasks and deadlines are documented and communicated appropriately
• Follow up with internal team members to ensure projects remain on schedule

  General Support & Special Projects

  • Assist with small operational projects and miscellaneous administrative tasks
  • Help maintain organization across internal workflows and systems
  • Provide cross-functional support to different teams as needed
  • Identify opportunities to improve processes and maintain organization across projects

  Qualifications

  • Bachelor’s degree (4-year degree required)
  • Exceptional attention to detail and accuracy
  • Strong written and spoken English communication skills
  • Highly organized with excellent time management skills
  • Ability to manage multiple responsibilities simultaneously
  • Self-starter who learns quickly and takes initiative
  • Strong reliability and consistency in completing tasks
  • Comfortable working with and learning digital tools and project management systems

  Preferred Experience

  • Previous experience as an Administrative Assistant, Executive Assistant, or Operations Assistant
  • Experience working in project management platforms (such as Monday.com, Asana, or similar)
  • Experience with invoicing, billing, or financial tracking
  • Experience supporting senior executives

  What We're Looking For

  This role is best suited for someone who:

  • Is extremely detail-oriented and takes pride in accuracy
  • Is dependable and follows through on commitments
  • Is organized and able to keep multiple projects moving forward simultaneously
  • Communicates clearly and professionally
  • Learns quickly and adapts to new tools and responsibilities

  This position plays a key role in keeping our internal operations organized and ensuring leadership can stay focused on growing the business.

  Compensation

  Compensation will start at $750 USD per month and is subject to raises based on performance.

  To stand out, email us explaining why you would be a good fit at [e-mail].