Executive Assistant

ALLSTARSIT; Colombia; Presencial; COP 57.508.722 - 95.847.870; A tiempo parcial

Descripción de la vacante

A global e-commerce capital partner is seeking a detail-oriented Executive Assistant to support their executive team. The ideal candidate will manage calendars, coordinate travel, and prepare communications while maintaining high professionalism and discretion. Candidates must have over 3 years' experience in an administrative role and advanced English skills. This is a contract position based in Colombia within a fast-paced IT services industry.

Formación

• 3+ years of experience in an executive or administrative role.
• Proficient in Google Workspace and Microsoft Office.
• Ability to prioritize tasks in a fast-paced environment.

Responsabilidades

• Manage and optimize executives' calendars and schedules.
• Coordinate travel arrangements and prepare meeting materials.
• Organize meetings and maintain filing systems.

Conocimientos

3+ years of experience as an Executive Assistant

Advanced English (C1 or C2)

Strong written and verbal communication skills

Exceptional organizational and time-management abilities

Proficiency in Google Workspace / Microsoft Office

Ability to work independently and manage multiple tasks

High level of discretion and professionalism

Herramientas

CRM tools (Slack, Notion, Asana, Monday)

Amazon Seller Central

Descripción del empleo

About the Project

This is a global e‑commerce capital partner that helps online sellers grow by providing funding tightly integrated with their supply chains, built on core values of trust and transparency. With teams across multiple international locations and leadership experienced in both e‑commerce and finance, it offers simple, accessible funding solutions that operate as a seamless extension of sellers’ day‑to‑day operations.

Required skills

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Advanced English (C1 or C2).
• Strong written and verbal communication skills.
• Exceptional organizational and time‑management abilities.
• Proficiency in Google Workspace / Microsoft Office.
• Ability to work independently, prioritize effectively, and manage multiple tasks simultaneously.
• High level of discretion, integrity, and professionalism.

Nice to have

• Experience in high‑growth, fast‑paced environments.
• Familiarity with CRM tools and productivity platforms (Slack, Notion, Asana, Monday, etc.).
• Knowledge or hands‑on experience with Amazon Seller Central, including listing management, order review, and basic reporting — a strong advantage.

Scope of work

Our client is seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide direct support to the executive team. This role requires exceptional communication skills, strong judgment, the ability to prioritize in a fast‑paced environment, and a high level of confidentiality. The ideal candidate is resourceful, solutions‑driven, and able to anticipate needs before they arise.

Executive Support

• Manage and optimize executives’ calendars, appointments, and daily schedules.
• Coordinate travel arrangements, accommodations, itineraries, and expense reports.
• Prepare executive‑level communications, presentations, and meeting materials.
• Screen, prioritize, and respond to emails and calls on behalf of executives.
• Anticipate executive needs and ensure all logistical aspects are handled proactively.

Operations & Coordination

• Organize and prepare for meetings including agenda creation, document distribution, and follow‑up on action items.
• Maintain organized filing systems (digital and physical), databases, and company documentation.
• Coordinate cross‑departmental communication and serve as a point of contact for internal and external stakeholders.
• Assist in onboarding processes for new staff, vendors, or partners as needed.

Project & Task Management

• Support executive‑level projects and track progress on key strategic initiatives.
• Conduct research, compile data, and create detailed reports and summaries.
• Manage special projects with minimal supervision and deliver results on tight timelines.

Confidentiality & Professionalism

• Handle sensitive information with absolute discretion.
• Maintain a high level of professionalism and represent the executive team with confidence and tact.

Seniority level

Associate

Employment type

Contract

Job function

• Administrative

Industries

IT Services and IT Consulting