Executive Assistant

Assistant Launch; Colombia; A distancia; COP 24.000.000 - 48.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Skills Development

Collaborative Environment

Growth Opportunities

Paid vacation leaves

Health and learning stipends

Paid vacation and holidays

Health stipend

Remote work setup

Descripción de la vacante

A leading virtual assistance company in Colombia is looking for a detail-oriented Executive Assistant to manage administrative tasks, support the executive team, and enhance business operations. The ideal candidate should possess strong communication skills and be proficient in tools like CRM and MS Office. This full-time role offers growth opportunities and a remote work setup, providing a chance to unlock your potential in a collaborative environment.

Formación

• Proven track record of high performance and a growth mindset.
• Self‑starter with a proactive approach to goal setting and achievement.
• Ability to think creatively and solve problems effectively.
• Self-starter with a growth mindset and a track record of high performance.
• Detail-oriented and highly organized, able to multitask.

Responsabilidades

• Handle general administrative tasks such as data entry, filing, and document management.
• Manage and maintain the executive’s calendar, scheduling appointments and meetings.
• Monitor and manage the executive's inbox, filtering emails, and responding to routine inquiries.
• Research and book flights, accommodations, and transportation for both business and personal trips.
• Organize meetings, including coordinating schedules and sending invitations.
• Meeting and event support; organize, invite, take minutes, track actions.
• Client and vendor communication; act as first point of contact.
• Expense management; track, record, and prepare reports.
• Research and information gathering; summaries and reports.

Conocimientos

Strong communication and interpersonal skills

Proficiency in various tools (CRM, Project Management, MS Office)

Tech‑savvy

Strong emotional intelligence

Exceptional organizational abilities

Creative thinking and problem-solving

Detail-oriented

Herramientas

CRM

Project Management Tools

MS Office

Descripción del empleo

Join to apply for the Executive Assistant role at Assistant Launch

Unlock Your Potential as an Executive Assistant at Assistant Launch!

At Assistant Launch, we're redefining the role of a Virtual Assistant. Join our team and become a key player in supporting our thriving business operations.

Make an Impact as an Executive Assistant!

We are seeking a proactive and detail-oriented Executive Assistant to join our dynamic team. In this role, you will showcase your versatility, adaptability, and strong work ethic. Your excellent communication skills, tech‑saviness, and ability to multitask will be essential to your success. We value your commitment to delivering high‑quality work and your eagerness to learn and grow with our organization.

Why Choose Assistant Launch?

• Skills Development – We invest in your growth by providing training and exposure to diverse tasks, enabling you to expand your skill set.
• Collaborative Environment – Our team values your contributions and fosters a supportive and inclusive workplace.
• Growth Opportunities – As our business expands, we offer opportunities for increased responsibilities and full‑time positions for top performers.

Key Areas of Responsibilities:

• Administrative Support – Handle general administrative tasks such as data entry, filing, and document management.
• Calendar and Schedule Management – Manage and maintain the executive’s calendar, scheduling appointments, meetings, and conferences. Send reminders for upcoming events and provide preparation materials as needed.
• Email and Inbox – Monitor and manage the executive's inbox, filtering emails, and responding to routine inquiries.
• Travel Planning and Coordination – Research and book flights, accommodations, and transportation for both business and personal trips. Prepare detailed travel itineraries and handle any last‑minute travel changes or cancellations.
• Task and Project Coordination – Assist in managing daily tasks, setting priorities, and ensuring deadlines are met.
• Meeting and Event Support – Organize meetings, including coordinating schedules and sending invitations. Take meeting minutes and track action items for follow‑up.
• Client and Vendor Communication – Serve as the initial point of contact for clients, vendors, and other stakeholders. Handle inquiries, provide updates, and ensure professional communication on behalf of the executive.
• Expense Management – Track and record expenses, and manage receipts for reimbursement. Prepare and submit expense reports, ensuring accuracy and timely submission.
• Research and Information Gathering – Conduct research on various topics, and provide insights and summaries from research to assist in decision‑making. Prepare reports or presentations based on collected data.
• Personal Assistant Tasks – Handle personal errands, such as scheduling personal appointments or making reservations.
• Confidentiality and Discretion – Maintain strict confidentiality when dealing with sensitive information and business matters.
• Other ad‑hoc tasks required by the Executive client

Requirements

• Strong communication and interpersonal skills
• Proficiency in various tools (CRM, Project Management, MS Office, etc.)
• Excellent communication and presentation skills.
• Tech‑savvy with proficiency in CRM, project management tools, and MS Office.
• Proven track record of high performance and a growth mindset.
• Strong emotional intelligence and interpersonal skills.
• Self‑starter with a proactive approach to goal setting and achievement.
• Exceptional organizational, prioritization, and multitasking abilities.
• Ability to think creatively and solve problems effectively.
• Detail‑oriented and methodical in work approach.
• Remote work setup
• Consistent weekly payout
• Performance‑based bonuses and salary appraisal
• Paid vacation leaves and holidays
• Fun bonuses and growth opportunities
• Health and learning stipends

Ready to take your career to the next level? We’re all about growth, innovation, and working together to create amazing results. This is your chance to shine, unlock your potential, and make a real impact—all from the comfort of your home. Don’t wait—apply now and let your Executive Assistant career take off!

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Administrative

Industry

• Staffing and Recruiting