Personal Assistant

AGS Youth Soccer Club; Colombia; Presencial; COP 6.000.000 - 10.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary based on experience

Descripción de la vacante

A youth sports organization in Colombia is seeking a highly organized Personal Assistant to support the CEO in both professional and personal matters. This dynamic role requires exceptional organizational skills, proactive planning, and bilingual proficiency in English and Spanish. The ideal candidate will manage the CEO's calendar, coordinate travel logistics, and assist with both business and personal errands. A competitive salary based on experience is offered for this challenging position.

Formación

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Strong attention to detail and time-management skills.
• Comfortable in fast-paced, international environments.
• Strong written and verbal communication skills.
• Experience supporting executives with international travel.
• Bilingual English and Spanish proficiency.
• Discretion handling confidential information.

Responsabilidades

• Manage the CEO's calendar, scheduling meetings, appointments, and travel.
• Prepare reports, presentations, and correspondence as required.
• Coordinate personal scheduling, including appointments and logistics.
• Conduct research and compile information to support decision-making.
• Research and compile information to support decision-making.
• Coordinate personal scheduling, travel, and day-to-day logistics.
• Handle personal errands and vendor coordination with discretion.
• Maintain important dates, reminders and gifting coordination.

Conocimientos

Organizational skills

Time-management skills

Verbal communication skills

Written communication skills

Discretion and professionalism

Bilingual proficiency in English and Spanish

Proactive attitude

Travel coordination

Herramientas

Google Workspace

Microsoft Office

Messaging platforms

Descripción del empleo

Overview

SportStars is seeking a highly organized and proactive Personal Assistant to support the CEO across both professional and personal priorities. This is a dynamic role that blends traditional executive support with high-level personal coordination, enabling the CEO to operate efficiently across multiple time zones and international locations.

The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment. You will play a critical role in managing day-to-day logistics, anticipating needs, and ensuring both business and personal responsibilities are handled seamlessly.

Responsibilities

Executive Support

• Manage the CEO's calendar, including scheduling meetings, appointments, and international travel across multiple time zones
• Prepare reports, presentations, and correspondence as required
• Act as a primary point of contact for internal and external stakeholders, ensuring clear and professional communication
• Assist in planning meetings, events, and business-related logistics
• Conduct research and compile information to support decision-making

Personal & Lifestyle Coordination

• Oversee personal scheduling, including appointments, reservations, and day-to-day logistics
• Coordinate travel arrangements, accommodations, transportation, and itineraries across multiple cities
• Support family logistics and planning, including activities, schedules, and special events
• Handle personal errands, vendor coordination, and service management with efficiency and discretion
• Maintain important dates, reminders, and gifting coordination to ensure nothing is overlooked

Proactive Planning & Research

• Research and recommend services, experiences, and opportunities (e.g., dining, events, travel, wellness, etc.)
• Anticipate needs and provide solutions before they arise

Qualifications & Skills

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role
• Exceptional organizational and time-management skills with strong attention to detail
• Highly proactive with the ability to anticipate needs and operate independently
• Strong written and verbal communication skills
• Comfortable working in a fast-paced, international environment
• High level of discretion and professionalism when handling confidential information
• Digitally fluent (Google Workspace, Microsoft Office, messaging platforms, and other productivity tools)
• Flexibility to adapt to changing priorities and schedules
• Bilingual proficiency in English and Spanish
• Experience supporting executives with international travel and cross-border coordination

Benefits

Compensation: competitive salary based on experience