Executive Administrative Assistant

JPMorgan Chase & Co.; Bogotá; Presencial; COP 188.928.774 - 264.500.283; Jornada completa

Descripción de la vacante

JPMorgan Chase & Co. is seeking an Executive Administrative Assistant to support senior leadership by managing complex schedules and coordinating critical meetings. In this dynamic role, you will handle travel arrangements and confidential information with precision.

The ideal candidate possesses strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, while demonstrating professional written and verbal communication skills.

Formación

• Experience providing administrative support to senior leaders in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities and last-minute changes.
• Ability to handle sensitive information with discretion and sound judgment.

Responsabilidades

• Manage a complex calendar for a Senior Executive.
• Coordinate internal and external meetings, including logistics.
• Screen and route incoming calls and requests.
• Coordinate domestic and international travel.
• Prepare, reconcile, and submit expense reports accurately.

Conocimientos

Organizational skills

Attention to detail

Written and verbal communication

Discretion and judgment

Proficiency in Microsoft Outlook

Collaborative skills

Proactive mindset

Herramientas

SAP Concur

Descripción del empleo

Bring your organization, judgment, and professionalism to a role that supports senior leadership and enables business success. As an Executive Administrative Assistant, you will manage complex schedules, coordinate critical meetings, and handle travel and expenses with precision and discretion. You’ll work in a dynamic environment where priorities shift quickly and confidentiality matters. We value proactive partners who anticipate needs and deliver high-quality support.

As an Executive Administrative Assistant in our organization, you will manage complex schedules, coordinate critical meetings, and handle travel and expenses with precision and discretion.

Job Responsibilities

• Manage a complex calendar for a Senior Executive, including prioritization, scheduling, and conflict resolution
• Coordinate internal and external meetings, including logistics such as conference rooms, events, and catering
• Screen and route incoming calls and requests, prioritizing appropriately and exercising discretion when sharing information
• Respond to and follow up on inquiries on behalf of the executive, ensuring timely and professional communication
• Coordinate domestic and international travel, maintaining detailed itineraries and trip logistics
• Prepare, reconcile, and submit expense reports accurately and on time in accordance with applicable policies
• Serve as a point of contact for internal stakeholders, clients, and visitors interacting with the executive’s office
• Support day-to-day administrative needs and help resolve scheduling or logistics issues as they arise

Required Qualifications, Capabilities, and Skills

• Experience providing administrative support to senior leaders in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities and last‑minute changes
• Strong attention to detail and ability to execute tasks accurately under time pressure
• Strong written and verbal communication skills with professional etiquette
• Demonstrated ability to handle sensitive information with discretion and sound judgment
• Proficiency in Microsoft Outlook and experience scheduling complex meetings
• Ability to work collaboratively with stakeholders at all levels
• Strong follow‑up skills and a proactive, service-oriented mindset

Preferred Qualifications, Capabilities, and Skills

• Experience supporting executive‑level leaders or managing high‑volume calendars
• Experience coordinating international travel and complex itineraries
• Experience using expense management tools (e.g., SAP Concur or similar)
• Experience coordinating events, town halls, or large meetings
• Demonstrated ability to improve administrative processes and workflows