Zurich Office Concierge & Coordination Specialist

Adnovum; Zürich; Hybrid; CHF 80,000 - 110,000; Full time

Job summary

Adnovum is seeking an experienced Office Manager to ensure smooth operations at our Zurich headquarters, handling a wide range of administrative tasks for colleagues across Swiss locations.

The role requires several years in administrative/commercial roles, strong MS Office skills, and fluency in German and English. On-site presence 4–5 days with a flexible, hybrid working model is offered.

Qualifications

• Several years of practical experience in an administrative or commercial role.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Strong sense of responsibility and independent working style.
• Excellent organizational skills with ability to prioritize in a dynamic environment.
• Service-oriented mindset and stakeholder interaction.
• Excellent German (ideally mother language or C2) and very good English skills, both written and spoken.
• Hands-on mentality and an open, proactive personality.
• Willingness to work on-site 4-5 days during fixed office hours.

Responsibilities

• Managing telephone services and welcoming clients, partners, and visitors
• Serving as the first point of contact for administrative requests from employees
• Handling general office administration, including correspondence, ordering supplies, filing, and courier services
• Organizing and coordinating business travel for employees across our Swiss locations
• Planning and coordinating events for the Zurich office
• Supporting activities related to occupational health and safety

Skills

Administrative experience

Organizational skills

Service mindset

German language proficiency

English language proficiency

On-site availability

Tools

Microsoft Office

Job description

Adnovum is seeking an experienced Office Manager to ensure smooth operations at our Zurich headquarters, handling a wide range of administrative tasks for colleagues across Swiss locations.

The role requires several years in administrative/commercial roles, strong MS Office skills, and fluency in German and English. On-site presence 4–5 days with a flexible, hybrid working model is offered.