Administrative & Programs Coordinator (On-site Tue–Thu)

Adnovum; Bern; Hybrid; CHF 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

On-site work days on Tue/Wed/Thu

Job summary

Adnovum in Bern, Switzerland is seeking an organized administrative professional to support the Market Unit Head and Unit Board in a dynamic environment. You will help ensure smooth daily operations, coordinate meetings, and contribute to a positive workplace experience.

You will organize Board Meetings, Team Lead Meetings, workshops and offsites, prepare presentations and reports, and coordinate Learning and Development activities. A hands-on, service-oriented mindset is essential.

Qualifications

• Commercial training or comparable education is required.
• Experience in office management, executive assistance, or event coordination ideal.
• Strong organizational, coordination, and planning skills.
• Structured, independent, and reliable with ownership.
• Service-oriented mindset with pragmatic hands-on approach.
• Excellent communication and interpersonal skills.
• Fluency in German and English (minimum B2).

Responsibilities

• Support the Market Unit with administrative, organizational, and coordination activities.
• Organize and coordinate Board Meetings, Team Lead Meetings, workshops, and offsites.
• Prepare presentations, surveys, reports, and meeting documentation.
• Coordinate Learning and Development activities and act as contact for related topics.
• Support internal communication and information sharing across the unit.
• Manage office administration including visitor reception, mail handling, and supplies.
• Coordinate appointments, schedules, and logistical arrangements.
• Contribute to continuous improvement of administrative processes and teamwork.

Skills

Strong organizational skills

Service mindset

Hands-on approach

Excellent communication

Team-oriented

German and English proficiency

Education

Commercial training or comparable education

Job description

Adnovum in Bern, Switzerland is seeking an organized administrative professional to support the Market Unit Head and Unit Board in a dynamic environment. You will help ensure smooth daily operations, coordinate meetings, and contribute to a positive workplace experience.

You will organize Board Meetings, Team Lead Meetings, workshops and offsites, prepare presentations and reports, and coordinate Learning and Development activities. A hands-on, service-oriented mindset is essential.