Front Office Receptionist (a)

Adnovum; Zürich; Hybrid; CHF 80,000 - 110,000; Full time

Job summary

Adnovum is seeking an experienced Office Manager to ensure smooth operations at our Zurich headquarters, handling a wide range of administrative tasks for colleagues across Swiss locations.

The role requires several years in administrative/commercial roles, strong MS Office skills, and fluency in German and English. On-site presence 4–5 days with a flexible, hybrid working model is offered.

Qualifications

• Several years of practical experience in an administrative or commercial role.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Strong sense of responsibility and independent working style.
• Excellent organizational skills with ability to prioritize in a dynamic environment.
• Service-oriented mindset and stakeholder interaction.
• Excellent German (ideally mother language or C2) and very good English skills, both written and spoken.
• Hands-on mentality and an open, proactive personality.
• Willingness to work on-site 4-5 days during fixed office hours.

Responsibilities

• Managing telephone services and welcoming clients, partners, and visitors
• Serving as the first point of contact for administrative requests from employees
• Handling general office administration, including correspondence, ordering supplies, filing, and courier services
• Organizing and coordinating business travel for employees across our Swiss locations
• Planning and coordinating events for the Zurich office
• Supporting activities related to occupational health and safety

Skills

Administrative experience

Organizational skills

Service mindset

German language proficiency

English language proficiency

On-site availability

Tools

Microsoft Office

Job description

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Do you thrive in a central coordination role and enjoy keeping things running smoothly? In our Office Management team, we ensure that everything works seamlessly at our Zurich headquarters and support our colleagues with a wide range of administrative and organizational matters. If you are service-oriented, enjoy taking responsibility, and can keep an overview even in a fast-paced environment, we'd love to get to know you.

You will be responsible for the following tasks:

• Managing telephone services and welcoming clients, partners, and visitors
• Serving as the first point of contact for administrative requests from employees
• Handling general office administration, including correspondence, ordering supplies, filing, and courier services
• Organizing and coordinating business travel for employees across our Swiss locations
• Planning and coordinating events for the Zurich office
• Supporting activities related to occupational health and safety

#LI-DNI

What we're looking for

• Several years of practical experience in an administrative or commercial role
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook)
• Strong sense of responsibility combined with an accurate, reliable, and independent way of working
• Excellent organizational skills and the ability to prioritize effectively in a dynamic environment
• Service-oriented mindset and enjoyment of interacting with a wide range of stakeholders
• Excellent German (ideally mother language or C2) and very good English skills, both written and spoken
• Hands-on mentality and an open, proactive personality
• Willingness to work on-site 4-5 days during fixed office hours

Sharp minds, good vibes

We are the sharp-minded IT experts who tackle the trickiest software and security challenges. With more than 700 employees in our locations in Zurich (HQ), Bern, Lausanne, Winterthur, Bassersdorf, Budapest, Lisbon, Singapore, and Ho Chi Minh City, we make the digital business of our clients work.

As a great team, we empower each other to share, grow and succeed. The unique Adnovum spirit across locations stands for helping each other at any time, having an open door and contributing to an appreciating and trustful atmosphere. We always enjoy having a laugh, a coffee or a drink together!

Apart from our unique «one Adnovum» spirit, we offer a solution-oriented engineering culture with flat hierarchies, which gives you the opportunity to contribute with your opinions and ideas. We embrace flexible working, like the possibility to work part-time and a hybrid work model. Your continuous education and development are key to us. Therefore, we actively encourage and support individual training opportunities.

We firmly believe that diversity drives innovation and creates a vibrant and engaging workplace. We therefore encourage applications from people of all genders, all backgrounds, and all life journeys – a sentiment we express with an (a) for «all» in our job postings. At Adnovum, everyone is welcome.